AI prompts for small business owners

Business Strategy & Startups prompts

• Write a business case for an investment or initiativeCosts, benefits, NPV/payback, risks, and a recommendation for any initiative or purchase.
• Diagnose what's holding my business backFinds the real bottleneck — leads, conversion, delivery, pricing, or team — and what to fix first.
• Validate a business idea before building itStress-tests an idea's demand, competition, and economics and designs cheap experiments.
• Write a grant proposalA compelling, funder-aligned grant proposal or case for support.
• Write a business planA complete, realistic business plan: market, model, operations, financials, and risks.
• Write a strategic planVision, priorities, goals, initiatives, and measures for a company, team, or nonprofit.
• Write a one-page business planTurns your idea into a one-page business plan covering problem, customer, offer, channels, costs, revenue and the key risks.
• Build the market analysis for my business planStructures the market analysis section: target segments, market size with a clear method, trends and customer needs, with sources flagged.
• Build a three-year financial projection for my business planBuilds a simple three-year projection of revenue, costs, profit and cash with every assumption listed so you can change it.
• Write the marketing and sales section of my business planDrafts the go-to-market section of a business plan: positioning, channels, budget, sales process and the numbers behind them.
• Write a business plan for a local small businessWrites a practical business plan for a café, salon, shop or local service, focused on location, costs and getting customers.
• Plan a minimum viable product (MVP)Scopes the smallest product that tests your core assumption, and how to build and launch it.

See all 78 Business Strategy & Startups prompts

Customer Support prompts

• Write troubleshooting steps for a customer issueStep-by-step troubleshooting guides for agents or customers, from simple fixes to escalation.
• Analyze customer feedback, reviews, or survey commentsFinds themes, sentiment, and priorities in customer feedback, and what to do about them.
• Write an empathetic reply to a customerClear, warm, accurate responses to customer emails and chats.
• Recommend the next best action for a customerUses a customer's history to suggest the most helpful next step for the agent.
• Respond to an angry customer and de-escalateDe-escalates an upset customer, owns the issue, and offers a concrete resolution.
• Improve my customer service operationA plan to improve service quality, speed, and efficiency across channels.
• Notify customers about a product recall or safety issueRecall email, store and website notice, support script, and staff brief that state the hazard and remedy clearly and calmly.
• Cut call handle time without hurting customer experienceDiagnoses what drives long calls and gives script, training, and tooling fixes that shorten them without lowering quality.
• Decline a customer feature request without damaging the relationshipA reply that says no or not now to a feature request, offers alternatives, and keeps the customer feeling heard.
• Explain what went wrong to a customer in plain languageTurns a technical root cause into an honest, jargon-free explanation the customer can understand and accept.
• Set boundaries with an abusive or harassing customerCalm, firm messages for each stage of abusive behavior, from a first warning to ending the conversation.
• Make the case to product for fixing a recurring customer issueA voice-of-customer brief that turns ticket evidence into a prioritized, persuasive request for the product team.

See all 80 Customer Support prompts

Legal & Compliance prompts

• Review a contract and flag risky clausesA risk-ranked issues list, suggested redlines, and questions before you sign.
• Review documents for due diligence red flagsA due diligence document review with red flags and follow-up questions.
• Write an enhanced due diligence memo for a high-risk customerA documented EDD assessment covering ownership, source of wealth, expected activity, risk rating, and an onboard or exit recommendation.
• Explain to customers how my product's AI features use their dataA clear, accurate AI data-use FAQ and trust page section that answers what procurement and security teams actually ask.
• Review a subcontract for risky construction clausesA clause-by-clause review of a subcontract flagging pay-if-paid, indemnity, delay, and flow-down risks, with negotiation asks.
• Review a nonprofit Form 990 draft before filingA pre-filing review that catches inconsistencies, governance red flags, and public-facing issues in a nonprofit's annual IRS return.
• Check my sale prices and discount claims for deceptive pricing riskReviews compare-at prices, percent-off claims, countdowns, and free offers for deceptive pricing risk, with safer wording.
• Review a customer's redlines to my SaaS subscription agreementA clause-by-clause read of an enterprise customer's markup with risk ratings, fallback positions, and reply language.
• Check whether my side hustle conflicts with my day jobSpots contract clauses, IP risks, and conflicts of interest to resolve before you start earning on the side.
• Screen where my business may owe sales taxMaps sales by state against economic and physical nexus factors and lists the questions to resolve with a tax advisor.
• Review a gift, hospitality, or sponsorship request for bribery riskChecks a proposed gift, entertainment, or sponsorship against anti-bribery policy and red flags, and drafts the approval decision.
• Review a new product or initiative for compliance risks before launchRuns a pre-launch compliance review of a new product, market, or process change and lists requirements, gaps, and launch conditions.

See all 128 Legal & Compliance prompts

Finance & Accounting prompts

• Forecast cash flow and review working capitalA cash flow forecast, runway, and working-capital levers.
• Plan an audit or internal control reviewAudit scope, risks, controls to test, PBC list, and working-paper checklist.
• Review transactions for anomalies and fraud indicatorsFlags suspicious patterns in transactions and how to investigate them.
• Evaluate a small business I'm thinking of buyingA structured first-pass assessment of a business for sale: earnings quality, risks, valuation sense-check, and the questions to ask the owner.
• Calculate product margins before I stock my storeWorks out landed cost, fees, and true profit per item so you only launch products that make money.
• Review employee expense reports against our expense policyChecks expense reports line by line against policy and tax rules, then drafts clear, consistent responses for rejections.
• Audit freight invoices for overcharges and billing errorsChecks carrier invoices against contracted rates and shipment data, totals the overcharges, and drafts the dispute.
• Review a pre-bill before it goes to the clientA billing partner's pre-bill review that catches write-down risks, guideline violations, and errors, and estimates realization before invoices go out.
• Turn my time log into clear invoice line itemsInvoice descriptions grouped by deliverable that show clients the value of my time and reduce billing questions.
• Review EBITDA adjustments for credibilityA line-by-line test of adjusted EBITDA add-backs with support needed, risk rating, and a defensible adjusted figure.
• Reconcile a media invoice against the insertion order and deliveryA line-by-line check of a vendor invoice against the IO and ad server data, with discrepancies, makegoods, and a dispute note.
• Write clear narrative time entries that hold up to client reviewRewrites rough timekeeping notes into clear, specific billing entries that avoid block billing and survive client and auditor review.

See all 117 Finance & Accounting prompts

Marketing & Brand prompts

• Build a customer persona and buyer journeyEvidence-based personas with goals, pains, objections, and the journey to purchase.
• Create a marketing plan for my businessA practical marketing plan: audience, positioning, channels, budget, calendar, and metrics.
• Research a market and its customersMarket overview, customer needs, pain points, trends, and opportunities — with sources flagged.
• Write a customer case studyA credible customer success story: challenge, solution, measurable results.
• Win back inactive or lost customersA win-back sequence that re-engages lapsed customers with the right message and offer.
• Reduce customer churnDiagnoses why customers leave and builds a retention plan with interventions at each stage.
• Get more customers for a local businessGoogle Business Profile, local SEO, citations, reviews, and community tactics.
• Write product FAQs from customer reviews and questionsTurns real customer reviews and questions into a short product FAQ that answers objections before people buy.
• Create a product comparison table for my storeBuilds a clear comparison of similar products in your store so shoppers can choose the right one and buy with confidence.
• Segment my customers or audienceDefines meaningful customer segments and how to market to each.
• Review my launch results and plan the next 30 days of momentumA clear read on what worked in the launch and a 30-day plan to keep signups coming after the spike.
• Mine customer reviews for the words to use in my copyA voice-of-customer swipe file of real phrases, pains, desires, and objections mapped to headlines and copy.

See all 115 Marketing & Brand prompts

Projects & Operations prompts

• Review supplier performance (QBR pack)A supplier performance review with KPIs, issues, and improvement actions.
• Create a step-by-step checklist to register and open my businessAn ordered setup checklist covering registration, tax IDs, bank account, domain, and basic legal pages.
• Review a freelancer's final work and close out the projectCheck the delivery against what was agreed, send clear feedback, and close out files, rights, payments, and access.
• Write a closed-won handoff from sales to customer successA complete handoff document so the customer success or implementation team starts with everything the buyer was told and expects.
• Turn sales handoff notes into a customer onboarding briefConverts messy deal notes into a clear brief so customer success starts onboarding knowing what was promised and why the customer bought.
• Write a sole-source justification that will survive reviewA noncompetitive procurement justification with the legal basis, market research, and price reasonableness that auditors and procurement officers expect.
• Prepare a PPAP submission package for my customerA checklist of every PPAP element at my submission level, the status of each, and a plan to close gaps before the due date.
• Create a mutual success plan with a new customerA shared plan that turns a new customer's goals into milestones, owners, and dates both sides agree to.
• Contain a suspect lot before it reaches more customersA first-48-hours containment plan that traces affected lots, quarantines stock everywhere it sits, and tells the customer what they need to know.
• Create a QA/QC review checklist for drawings before they are issuedA discipline-specific quality control checklist and review workflow for construction documents before permit or bid issue.
• Investigate shrink at my store and build a loss prevention planSeparates theft, process errors, and vendor issues using your shrink and exception data, then gives a 30-day reduction plan.
• Write a customer success playbook for a recurring account scenarioA step-by-step playbook so your team handles a common customer situation the same, effective way every time.

See all 203 Projects & Operations prompts

Sales prompts

• Define my ideal customer profile (ICP)Defines the accounts and buyers most likely to buy, succeed, and stay.
• Review pipeline health and forecastAssesses deal quality, risks, and forecast confidence, with actions per deal.
• Increase revenue from existing customersUpsell and cross-sell offers, timing, and messages that help customers rather than annoy them.
• Run a loss review on a deal I just lostAn honest look at why the deal was lost, what signals you missed, and what to change on the next one.
• Prepare a quarterly business review for a freight customerA shipper QBR with on-time, tender acceptance, claims, and dwell metrics, honest root causes, and proposals that grow the account.
• Build a pricing and quote template for my local servicePrices that cover travel, time, and supplies, plus a quote template customers can say yes to quickly.
• Brief an executive before they join a customer meetingA one-page briefing that tells your executive exactly why they're in the room, what to say, and what not to say.
• Prepare for a renewal negotiation with a customer pushing for a discountA negotiation plan for a renewal call, with your walk-away points, value evidence, and trade-offs to offer instead of discounts.
• Keep a deal moving through security and legal reviewA plan to anticipate security questionnaires, contract redlines, and procurement steps so late-stage deals close on time.
• Turn a customer win into proof points for outreachExtracts short, credible proof points from a customer success story for use in emails, calls, and objection handling.
• Find government contracts that fit my business or expertiseA search plan, list of portals, and bid/no-bid checklist for public contract opportunities that match what you offer.

Product & UX Design prompts

• Synthesize customer or user researchTurns interviews, notes, and observations into themes, insights, and opportunities.
• Review a design or app for usability problemsA heuristic UX review with prioritized issues and fixes.
• Run customer discovery interviews that reveal the truthInterview questions about past behavior (not opinions) that validate problems without leading the witness.
• Run a post-launch review of a featureA blameless look at whether a shipped feature worked, what we learned, and whether to iterate, scale, or kill it.
• Plan a feature sunset and customer migrationA deprecation plan with usage analysis, timeline, migration path, and communications for every affected group.
• Turn customer feature requests into a prioritized brief for the product teamGroups requests from your accounts into themes weighted by revenue and risk, so product sees what matters most.
• Turn customer interview notes into jobs-to-be-done statementsClear job statements, desired outcomes, and switching forces pulled from your own research notes.
• Review a part design for manufacturability before releaseA design for manufacturability (DFM) review that flags features driving cost, scrap, or long lead times, with suggested changes ranked by impact.
• Map a service blueprint for a customer experienceLays out frontstage and backstage actions, systems, and failure points behind a customer journey so you can fix the root causes.
• Design a subscription cancellation flow that saves customers fairlyA cancel flow with exit survey, targeted save offers, and copy that stays within click-to-cancel and auto-renewal rules.
• Stress-test my PRD before the review meetingA critical read of your PRD that finds weak reasoning, missing sections, and the questions reviewers will ask.

Software Development prompts

• Review my code for bugs, security, and qualityA thorough code review with prioritized findings and suggested fixes.
• Review AI-generated code before I merge itChecks code written by an AI assistant for the specific mistakes these tools make: invented APIs, shallow tests, and hidden security gaps.
• Reply to code review comments I disagree withDrafts calm, evidence-based replies to review feedback so you can resolve disagreements without stalling the pull request.
• Write kind, actionable review comments on a teammate's pull requestTurns your rough review notes into clear comments labeled by severity, so the author knows what blocks merging and what doesn't.
• Get a beginner-friendly code review of my first projectA ranked set of the five improvements that matter most, explained simply, plus what you did well and what to learn next.
• Review every change since my last release before shippingA pre-release review of all changes since a tag: missing translations, simplifications, breaking changes, security, and a draft changelog.
• Review an RPA workflow for errors, fragility, and best practicesA structured code review of a UiPath, Power Automate, or similar bot workflow, with issues ranked and explained before any changes.
• Write or review a network switch configuration changeA vendor-aware switch config for your requirement, plus a pre-change review, rollback steps, and verification commands.
• Review my customer-facing chatbot for security risksThreat review for an AI support bot covering prompt injection, data leaks, abuse, and unsafe actions, with prioritized fixes and tests.
• Review firewall or cloud security group rules for risky openingsAudits a rule set for overly broad access, exposed admin ports, and stale rules, and proposes a tighter version.

Data & Analysis prompts

• Turn my monthly or quarterly numbers into an executive business reviewTurns your numbers into an executive business review: headline, performance vs. plan, drivers, risks, and decisions needed, as a report or slides.
• Review my analysis for errors before it goes outA rigorous second-pair-of-eyes check of an analysis for logic, data, statistical, and communication mistakes, ranked by severity.
• Prepare a quarterly people review for the business leader I supportTurns your client group's HR data into a concise quarterly review with insights, risks, and recommended actions for the leader.
• Run a fair lending review of loan pricing and approval dataA structured fair lending analysis plan and readout that tests for disparities in approvals, pricing, and exceptions.
• Find what drove my store's weekly sales resultBreaks a store's sales variance into traffic, conversion, ATV, and UPT, then gives specific actions for next week.
• Find the activation metric that predicts customer retentionA method to identify the early actions that separate retained users from churned ones, and how to drive them.
• Identify the leading and lagging indicators for my business or teamSorts your metrics into leading and lagging indicators, links each lead to the outcome it predicts, and fills gaps in early-warning measures.
• Turn my comps into a pricing recommendation for a sellerA comparative market analysis with adjusted comps, a recommended list-price range, and a plain-English explanation for the seller.
• Design a customer health score that actually predicts churnA practical health score model with weighted signals, thresholds, and a plan to test whether it predicts renewals.

Learning & Teaching prompts

• Remember what I learned with a spaced-review planA spaced-repetition schedule with recall and application tasks so new knowledge sticks.
• Review my weekly learning progress and adjust the planA short weekly check-in that spots plateaus, finds your bottleneck, and sets next week's practice.
• Review an e-learning draft against instructional design best practicesA structured quality review of a draft course or storyboard covering alignment, cognitive load, practice, feedback, and usability.
• Write daily warm-ups that spiral review of past contentA set of short do-now warm-ups that mix retrieval practice of earlier topics with a preview of today's lesson.
• Plan a product training session for a customer's teamA session plan for training customer users, built around their real workflows, with exercises and follow-up.

Working with AI prompts

• Review an AI tool before my government agency adopts itA pre-adoption review of an AI tool covering public records, privacy, accessibility, bias, procurement, and transparency obligations specific to government.
• Critically review an AI answer before I rely on itStress-tests an AI answer for hidden assumptions, missing context, weak reasoning, and the strongest counterargument.
• Review and improve a prompt I already wroteAudits your prompt for objective, context, constraints, inputs, output format, quality criteria, and verification, then rewrites it.
• Flag the parts of an AI answer that need an expert to reviewMarks which parts of an AI answer need legal, financial, technical, medical, or other expert review, and what to ask that expert.
• Redesign a process with AI and human review checkpointsRebuilds a workflow step by step into automation, AI-drafted, and human-only work, with named review checkpoints, accountability, and risk controls.

Thinking & Decisions prompts

• Run a post-mortem on a churned customer accountA blameless review of why an account churned, with root causes, missed signals, and changes to prevent it next time.
• Decide whether to grow my side hustle or quit my jobA clear-eyed check of income, runway, and risk to decide whether to stay part-time, scale up, or go full-time.
• Run a go/no-go readiness review before launchA readiness scorecard and meeting script that turns launch evidence into a clear go, conditional go, or no-go call.
• Save an account after my champion leaves the customerA plan to rebuild the relationship, find a new champion, and protect the renewal when your main contact departs.
• Review grant applications for a foundation's funding decisionA structured review and due diligence summary of each applicant, scored against your criteria, for a program officer or grants committee.

Research & Summaries prompts

• Write a literature reviewOrganizes sources into themes, debates, and gaps, then drafts the review.
• Peer-review an academic paper or thesisA rigorous reviewer-style critique of a paper's contribution, methods, and clarity.
• Build a systematic review search strategyCreates database-ready Boolean search strings with synonyms, controlled vocabulary, and documentation for a systematic or scoping review.
• Create screening criteria and a data extraction form for a reviewDefines clear inclusion/exclusion rules and a piloted extraction template so screening and extraction are consistent across reviewers.

HR & Hiring prompts

• Prepare a performance review with calibrated feedbackEvidence-based review drafts and calibrated, specific feedback.
• Review succession and bench strengthIdentifies successors for key roles, readiness, and development actions.
• Run an end-of-onboarding review with a new hire at 90 daysAn agenda, questions, goal-by-goal assessment, and written summary to close out onboarding fairly and set the next quarter.
• Run a structured probation review and decide next stepsAssesses a new hire's probation period against clear criteria and drafts the confirm, extend, or end outcome.

Email & Workplace Communication prompts

• Explain a strategy pivot to employees, customers, and investorsA coordinated communication plan and drafts for each audience when the company changes direction.
• Escalate a customer issue internally so it actually gets fixedAn internal escalation message that gives engineering or leadership the business impact, evidence, and a clear ask.
• Ask a happy customer for a reference, review, or case studyA well-timed ask that makes it easy for a satisfied customer to say yes to advocacy.
• Tell a customer about a price increase without losing themAn announcement email, call talking points, and objection responses for communicating a price increase to existing customers.

Content & Social Media prompts

• Review my newsletter metrics and decide what to changeA plain-English read of your newsletter numbers with three specific changes to test next month.
• Build a content idea bank from my customers' real questionsA sorted bank of 40+ content ideas pulled from customer questions, calls, reviews, and objections.
• Review a month of content and decide what to double down onA monthly review that separates what drove results from noise, with clear keep, change, and stop decisions.

Presentations & Public Speaking prompts

• Prepare a roadmap review for leadershipA tight roadmap narrative and slide outline that ties bets to strategy and gets the decisions you need.
• Prepare my quarterly sales business review for leadershipA quarterly sales review deck outline with results, drivers, pipeline outlook, and specific asks for the executive team.
• Build a quarterly business review deck that proves value to a customerAn outline and talking points for a QBR that shows results against the customer's goals and agrees next-quarter priorities.

Writing & Editing prompts

• Write an honest review of a book, film, product, or placeStructured, specific reviews based on your real experience.
• Write a quarterly portfolio review letter to a wealth clientA plain-English client letter on performance, market context, portfolio changes, and next steps, with required disclosures flagged.

Productivity & Planning prompts

• Run an end-of-day reviewA quick reflection on what mattered today and what to change tomorrow.
• Fit a side hustle into my week without burning outA realistic weekly time budget and routine that protects your day job, sleep, and relationships.

Leadership & Management prompts

• Design or review an organization structureOrg structure options, spans and layers, roles, and a transition plan.
• Design a coverage model for my customer accounts by tierSegments accounts into high-touch, mid-touch, and tech-touch tiers with engagement rules and realistic workloads per CSM.

Career & Job Search prompts

• Write my self-assessment for a performance reviewAn evidence-based self-review that shows your impact without overselling.
• Review my portfolio the way a hiring manager wouldA 30-second first impression, a scorecard against what hiring managers check, and the top fixes ranked.

Personal Life & Wellbeing prompts

• Review my supplements before talking to my doctorAn organized supplement list with claims checked and questions ready for your doctor or pharmacist.
• Find a side hustle that fits my skills and scheduleA shortlist of realistic side-income ideas matched to your skills, time, and budget, with first steps and honest earnings caveats.

SEO & Website prompts

• Create a local SEO plan for my businessBuilds a local SEO plan: Google Business Profile, location pages, reviews and local citations, prioritised for a small business.
• Audit my business listings across online directoriesA checklist and tracker to find, fix, and claim your listings so your name, address, phone, and details match everywhere.

Meetings prompts

• Run a deal-by-deal pipeline review with a sales repA focused pipeline review agenda with the right questions per stage, so the meeting coaches deals instead of just reading CRM.