AI prompts for managers

Leadership & Management prompts

• Assess my team's maturity and plan coachingEvaluates how your team works today and where to focus coaching.
• Prepare for a difficult conversationA plan, talking points, and responses for a tough conversation at work.
• Prepare for a 1:1 with someone on my teamAn agenda and questions that make one-to-ones genuinely useful.
• Resolve a conflict between team membersA fair approach to diagnosing and mediating conflict between people.
• Design or review an organization structureOrg structure options, spans and layers, roles, and a transition plan.
• Assess and develop leadersLeadership assessments, 360 questions, and leadership development programs.
• Plan my first 90 days in a new roleA 30-60-90 plan to learn, build relationships, and score early wins.
• Keep a leadership decision journalDocuments an important decision so you can learn from it later.
• Strengthen my executive presenceSpecific ways to come across as clearer, calmer, and more credible with senior audiences.
• Decide what to delegate — and howSorts your responsibilities into retain, delegate, coach, automate, or stop, with who and how.
• Map stakeholders and plan how to influence themWho matters, what they care about, and how to engage each one.
• Give constructive feedbackTurns an observation into clear, behavior-based feedback that people can act on.

See all 70 Leadership & Management prompts

Meetings prompts

• Summarize meeting notes or a transcriptTurns raw notes or a transcript into a clean summary with decisions, actions, and open questions.
• Fix a recurring meeting that wastes timeDiagnoses a recurring meeting and redesigns its purpose, format, attendees, and cadence — or recommends cancelling it.
• Generate sharp questions to ask in a meetingQuestions that surface assumptions, risks, and trade-offs others may miss.
• Build a meeting agenda that leads to decisionsDesigns a timed agenda around the outcomes the meeting must produce.
• Write the follow-up email after a meetingSends a recap of decisions, actions, and next steps everyone can agree on.
• Find the hidden dynamics in a meeting transcriptSpots unspoken disagreements, concerns, and alignment gaps in a transcript.
• Turn meeting notes into an action-item trackerExtracts every action with an owner, deadline, and status.
• Pull the decisions out of a meeting transcriptSeparates real decisions from discussion, opinions, and unresolved items.
• Prepare me for an important meetingA one-page brief: what matters, what each person wants, likely objections, and my goals.
• Run a pre-shift lineup meeting for restaurant or hotel staffA 10-minute pre-shift briefing covering the night's numbers, VIPs, menu changes, and one focused service goal.
• Run a five-minute store huddle that sets the day's targetsA ready-to-deliver morning huddle with yesterday's results, today's goal broken down by hour, one selling focus, and assignments.
• Prepare for a tough conversation with an unhappy key accountA meeting plan for facing a frustrated customer executive: what to say, what to own, and how to agree a recovery plan.

See all 54 Meetings prompts

Projects & Operations prompts

• Write a project charterDefines a project's purpose, scope, objectives, stakeholders, and success criteria.
• Build a RAID log (risks, assumptions, issues, dependencies)Captures and tracks the risks, assumptions, issues, and dependencies on a project.
• Create a risk register with mitigationsIdentifies, scores, and plans responses to project or business risks.
• Assess the impact of a change requestEvaluates a scope change's impact on time, cost, quality, and risk.
• Plan stakeholder communication and engagementWho needs to know what, when, and how — and how to keep them engaged.
• Plan a sprint or run a retrospectiveSprint goals and capacity planning, plus a retrospective format that leads to real change.
• Prioritize projects in a portfolioA scoring model to choose which projects to fund, pause, or stop.
• Document requirements and process flowsGathers and structures business requirements, process flows, and acceptance criteria.
• Optimize inventory and safety stockReviews stock levels, reorder points, and safety stock to balance cost and availability.
• Find a bottleneck and improve a processLean-style analysis of a process: waste, bottlenecks, root causes, and an improvement plan.
• Write an RFQ or RFP to send to suppliersA clear RFQ/RFP document that gets comparable, high-quality bids.
• Evaluate and compare suppliersA supplier scorecard covering capability, cost, risk, ESG, and fit.

See all 203 Projects & Operations prompts

HR & Hiring prompts

• Prepare a performance review with calibrated feedbackEvidence-based review drafts and calibrated, specific feedback.
• Create a new-hire onboarding planA 30-60-90 onboarding plan and welcome pack for a new employee.
• Run a fair 360-degree feedback processA 360-degree feedback process design with rater selection, questions, confidentiality rules, and debrief steps that avoid the usual mistakes.
• Evaluate a request for a retention counteroffer or off-cycle raiseHelps you decide whether to match an outside offer or grant an off-cycle raise, considering flight risk, equity, and precedent.
• Assess the people impact of a reorganizationMaps a planned reorg's impact on roles and people, flags HR risks, and builds a people transition plan.
• Write a candidate submittal summary for the hiring managerA concise, evidence-based candidate write-up that helps a busy hiring manager decide quickly whether to interview.
• Write a layoff communication package for managers and employeesProduces the employee notice, manager talking points, FAQ, and remaining-team message for a reduction in force, all consistent with each other.
• Check whether a manager's documentation supports disciplinary actionStress-tests a manager's evidence before a warning or termination and tells you what is missing and what risks exist.
• Turn business goals into an annual people plan for my client groupConnects a business unit's strategy to a prioritized HR plan with initiatives, owners, timing, and success measures.
• Create a manager toolkit for rolling out a new HR processBuilds a manager guide, talking points, FAQs, and timeline so managers can roll out a new HR process consistently.
• Train hiring managers to run fair, effective interviewsA short interviewer training session with practice exercises, do's and don'ts, and a quick reference card.
• Build an exit interview guide and track themes over timeCreates exit interview questions that get candid answers plus a simple coding scheme to spot patterns across leavers.

See all 107 HR & Hiring prompts

Career & Job Search prompts

• Message hiring managers and network for a jobShort, personal messages to hiring managers, recruiters, and contacts that get responses.
• Ask a former manager to be my referenceWrites a polite reference request to a former manager or colleague, with a short brief that makes it easy for them to say yes.
• Turn a promotion "not yet" into a clear planA specific 3-6 month plan, with agreed milestones, after being passed over or told you're not ready.
• Prepare my 90-day check-in with my managerA concise review of your first 90 days, plus feedback questions and goals for the next six months.
• Plan work projects that prove my AI skills to my employerPicks real projects that build future-ready skills and turns the results into a visible portfolio of AI work.
• Hand over my work before moving to a new teamA structured handover plan and document so your old team keeps running smoothly after you move.
• Review my portfolio the way a hiring manager wouldA 30-second first impression, a scorecard against what hiring managers check, and the top fixes ranked.
• Redesign my role around more strategic, higher-value workShifts your time from operational tasks to strategic work, with what to drop, delegate, or automate and how to agree it with your manager.
• Write my self-assessment for a promotion packetA concise, evidence-led promotion case written in the format reviewers and calibration committees expect.
• Tell my manager I want to move to another teamA respectful script and plan for telling your current manager about an internal move without damaging the relationship.
• Make the case for my promotion from SDR to account executiveA promotion case built on your results, closing-readiness evidence, and a plan for ramping as an AE.
• Plan the promotion conversation with my managerTalking points, the exact ask, and responses to likely pushback for raising promotion with your manager.

See all 92 Career & Job Search prompts

Data & Analysis prompts

• Analyze KPI performanceExplains movement in your KPIs: drivers, risks, and actions.
• Summarize a model validation for model risk managementA validation report summary covering conceptual soundness, data, performance, limitations, and findings with severity ratings.
• Design a one-page company scorecard for my leadership teamA single page of leading and lagging metrics, with owners, targets, and thresholds, that the leadership team reviews every week.
• Prepare a quarterly people review for the business leader I supportTurns your client group's HR data into a concise quarterly review with insights, risks, and recommended actions for the leader.
• Write a monthly IT and security report for leadershipTurns ticket, uptime, and security metrics into a short report showing trends, risks, and decisions needed.
• Turn a raw spreadsheet into a management-ready report with an executive summaryConverts raw spreadsheet data into a clear report for managers: executive summary, key numbers, tables, and recommended actions.
• Design a data model for HR reporting and analyticsA warehouse design for HR data with effective dating, clear grain, agreed metric definitions, and access controls for sensitive fields.
• Explain what drives a model's predictions to non-technical stakeholdersTranslates feature importance, SHAP values, and model behavior into a plain-English explanation leaders can trust and act on.
• Analyze my recruiting funnel and find where candidates drop offA funnel analysis of pass-through rates, time in stage, and sources that pinpoints bottlenecks and what to fix first.

Email & Workplace Communication prompts

• Explain a strategy pivot to employees, customers, and investorsA coordinated communication plan and drafts for each audience when the company changes direction.
• Write my weekly note to the leadership teamA short weekly CEO note covering priorities, decisions, signals from the field, and asks, so leaders stay aligned between meetings.
• Disagree with my manager or a colleague without damaging the relationshipHelps you voice disagreement clearly and constructively, in a meeting, 1:1, email, or Teams or Slack, while keeping trust.
• Introduce myself as the new account manager on an existing accountA first email and 30-day plan for taking over an account so the customer feels continuity, not disruption.
• Turn my bullet points into a stakeholder update emailConverts rough bullets into a clear update that tells each stakeholder what changed, what it means for them, and what you need.
• Write an inbox delegation agreement with my executiveA written email delegation agreement: what I answer, what I flag, what I file, and how urgent items reach my executive.
• Write a litigation status update for leadershipSummarizes where each dispute stands, what changed, exposure, and the decisions needed, in language executives can act on.
• Write a weekly hiring update for hiring managersA short, scannable weekly status update on open roles, pipeline, blockers, and the decisions needed from hiring managers.
• Find emails I can delegate or answer with a saved templateSpots the emails someone else should handle and the repeat questions you can answer with reusable reply templates.

Sales prompts

• Create a competitive battlecardHow to win against a specific competitor: positioning, traps, objections, and proof.
• Write a sales playbook section and coaching guideDocuments a repeatable sales motion and how managers coach it.
• Build an account plan for a commercial banking clientA relationship plan that maps the client's financial needs, wallet share, product gaps, and next conversations for a banker.
• Map the buying committee and plan multithreading on a dealA stakeholder map showing each person's role, stance, and influence, with a plan to reach the ones you're missing.
• Build a moves management plan for major donor prospectsA prioritized portfolio with each prospect's stage, next move, owner, and timeline from identification to stewardship.
• Write a proposal to win a new property management clientAn owner-focused management proposal with a rental analysis, fee structure, services, and onboarding plan.
• Present a sales forecast to leadership and win buy-inA credible forecast story with categories, a bridge from last forecast, confidence evidence, risks, the ask, and answers to tough questions.

Finance & Accounting prompts

• Analyze financial statementsReads a P&L, balance sheet, and cash flow statement and summarizes performance, health, and risks.
• Respond to auditor findings with a remediation planA management response for each audit finding with root cause, corrective actions, owners, and deadlines.
• Allocate nonprofit expenses across program, management, and fundraisingA documented method for splitting shared costs by function for your statement of functional expenses and Form 990.
• Check a financial model for errors before it goes to leadershipA structured model review that finds formula errors, broken logic, and weak assumptions before anyone relies on it.
• Draft a delegation of authority and approval matrixAn approval matrix that sets who can commit spend, sign contracts, and approve transactions, with limits by role.

Productivity & Planning prompts

• Diagnose what is causing my work overloadAnalyzes your workload to find the real sources of overload and where work keeps expanding, with a fix for each.
• Resolve a calendar conflict with the fewest knock-on changesA clear recommendation on which meetings to keep, move, or delegate when my executive is double-booked, plus the messages to send.
• Prioritize my open requisitions and plan my recruiting weekA ranked view of my open roles and a realistic weekly plan that balances sourcing, interviews, and admin.
• Sort my tasks into automate, delegate, eliminate, or do myselfApplies a clear four-way test to every task, including what AI could handle and what needs your personal judgment.
• Find the avoidable stress and mental load in my workSeparates the pressure that comes with your job from avoidable strain caused by unclear priorities, open loops, rework, and broken processes.

Legal & Compliance prompts

• Write the quarterly report to the audit or risk committeeProduces a concise committee report covering plan progress, key findings, overdue actions, and the matters that need their attention.
• Draft a risk appetite statement leadership can useWrites a risk appetite statement with a qualitative stance and measurable limits for each risk category, ready for leadership review.
• Check auditor independence before accepting a new attest clientA structured independence and threats-and-safeguards review for a CPA firm before taking on an audit, review, or other attest engagement.
• Write an audit finding management will understand and act onTurns my testing notes into a finding with condition, criteria, cause, effect, and a practical recommendation, rated by risk.
• Run a user access review and flag risky permissionsCompares who has access against job need and flags excess rights, orphaned accounts, and segregation-of-duties conflicts.

Research & Summaries prompts

• Create a one-page briefing for a busy stakeholderCondenses material into a one-page brief a senior person can absorb in two minutes.
• Plan stakeholder interviews for a client diagnosticAn interview list, schedule, and question guide for the discovery phase of a consulting engagement, tailored to each stakeholder group.
• Write a commodity and market price outlook for stakeholdersA short market brief on the commodities or categories I buy, with drivers, scenarios, and buying actions, based only on sources I provide.
• Turn client stakeholder interview notes into themes and findingsA synthesis of interview notes into evidence-backed themes, points of disagreement, and quotes ready for a client readout.

Product & UX Design prompts

• Prioritize a product roadmap or backlogScores and orders features with a transparent model (RICE, value vs. effort) and builds a roadmap.
• Write release notes and stakeholder updatesClear release notes for users and internal teams.
• Resolve conflicting stakeholder feedback on a designSorts contradictory feedback from different stakeholders into the real underlying concerns, options, and a reply that moves to a decision.
• Turn a vague stakeholder request into a clear problem statementA one-page problem brief that separates the ask from the underlying need, before anyone commits to a solution.

Working with AI prompts

• Prepare to delegate a task to AI and verify the resultLists what you must understand, decide, and gather before delegating a task to AI, and exactly what to verify once it's done.
• Connect an AI use case to a measurable business outcomeMaps an AI use case from task improvement to workflow, operational, customer, people, and financial outcomes, with metrics for each.
• Agree with my manager on how my AI time savings get usedShows where your AI efficiency gains are being absorbed by extra work, and prepares a conversation to agree how saved time is used.
• Plan what to hand to AI without losing my own skillsSorts your tasks into ones to delegate to AI, ones to keep doing yourself for mastery, and ones to do with AI as a coach.

Learning & Teaching prompts

• Write an instructional design document for stakeholder sign-offA high-level design document that locks in audience, objectives, approach, structure, assessment, and scope before development starts.
• Plan how to make training stick on the jobA before, during, and after plan that helps trainees apply new skills at work, with roles for managers and ways to measure it.
• Design a training program for new people managersBuilds a practical new-manager development program covering core people skills, HR essentials, and practice-based sessions.

Writing & Editing prompts

• Write an annual letter to shareholders or stakeholdersA candid annual letter covering the year's results, lessons, mistakes, and priorities, written in the CEO's own voice.
• Rewrite a technical document for business stakeholdersTranslates a technical document into business language: what it means, the cost, risk, and timing, and what decision is needed.

Presentations & Public Speaking prompts

• Prepare a roadmap review for leadershipA tight roadmap narrative and slide outline that ties bets to strategy and gets the decisions you need.
• Prepare my quarterly sales business review for leadershipA quarterly sales review deck outline with results, drivers, pipeline outlook, and specific asks for the executive team.

Personal Life & Wellbeing prompts

• Plan regular one-on-one time with each of my kidsA realistic plan for short, regular one-on-one time with each child, with activity ideas matched to their interests.

Content & Social Media prompts

• Write a monthly social media report for my manager or clientA clear monthly social report explaining results, what drove them, and what changes next month.

Software Development prompts

• Respond to a secret leaked in a code repositoryWalks you through containing a leaked API key, password, or token: revoke, rotate, check for misuse, and clean up history.