Redesign a process with AI and human review checkpoints
Rebuilds a workflow step by step into automation, AI-drafted, and human-only work, with named review checkpoints, accountability, and risk controls.
The prompt
Redesign this process so automation, AI, and people each handle the steps they suit best, with clear human review checkpoints. I already know AI could help here; I need the redesigned workflow.
Process: [NAME and purpose]
Current steps: [PASTE steps with who does them, systems used, and time each takes]
Tools available: [e.g. Microsoft 365 Copilot, ChatGPT Enterprise, Power Automate, Zapier, our CRM]
Data involved: [types of data - customer, financial, personal, confidential]
Company AI policy or limits: [OPTIONAL - what is approved]
Who is accountable for the final output: [ROLE - e.g. "AP team lead"]
For each step, decide the best mode:
- Automate: rule-based, repetitive, structured data, no judgment (e.g. moving data between systems, reminders, routing).
- AI executes, human spot-checks: low-risk, easy to verify, reversible (e.g. first-draft summaries, tagging, formatting).
- AI drafts, human decides: needs judgment, but AI can speed up preparation (e.g. analysis, recommendations, customer replies).
- Human only: high stakes, accountability, empathy, ethics, legal effect, or decisions about people.
Explain each choice using: consequence of an error, how easy errors are to spot, reversibility, data sensitivity, and whether a person must be accountable.
Return:
1. A table: Step | Current owner | Mode | Tool | Why | Human checkpoint | Error risk.
2. The redesigned workflow as numbered steps, showing handoffs between AI, automation, and people.
3. Where human judgment is required: for each checkpoint, who reviews, what they must check, and what triggers sending work back.
4. Estimated time saved per run, using my times only; mark estimates [EST].
5. Risks: hallucination, data leakage, over-trust, bias, and the controls for each.
6. A small pilot to test the design.
Don't put confidential or personal data into tools not approved by my company. People remain accountable for decisions; AI output must be reviewed before it reaches customers or affects employees.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Working with AI prompts
What to fill in
- NAME and purpose
- types of data - customer, financial, personal, confidential
- OPTIONAL - what is approved
- ROLE - e.g. "AP team lead"
- EST
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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