ThinkWithPrompt by SynotticThinkWithPrompt

Review grant applications for a foundation's funding decision

A structured review and due diligence summary of each applicant, scored against your criteria, for a program officer or grants committee.

Thinking & DecisionsFew-ShotStandardFinanceProductivityAnalyzeFill-in Template

The prompt

Help me review grant applications for our foundation. Our funding priorities and criteria: [PASTE guidelines and scoring rubric, or the criteria we weigh] Grant size and type: [e.g. $25,000 general operating / project / capacity building] Application materials: [PASTE proposal, budget, financials, 990 highlights, references] Our approach: [e.g. trust-based philanthropy, outcome-focused, equity priorities] For each application: 1. A summary in 5 lines: organization, request, use of funds, population served, and expected results. 2. Fit with our priorities, scored against our rubric, with evidence for each score. 3. Organizational health: revenue trend, months of operating reserves, reliance on a single funder, audit findings, leadership stability, and governance. Note what can and cannot be concluded from the documents. 4. Program strength: clarity of the theory of change, realism of goals and budget, evidence base, and community voice in design. 5. Risks and questions to ask in a site visit or call. 6. Legal checks: confirm public charity status (or plan for expenditure responsibility for other grantees) and that funds will not support lobbying or political activity beyond what we allow. [CONFIRM with counsel.] Rules: - Judge proposals on substance, not polish; small and grassroots organizations often write less polished proposals. - Do not penalize reasonable overhead. - Do not invent facts; mark missing information as [REQUEST]. Return: a comparison table across applicants, a recommendation for each (fund, fund with conditions, decline, more information), and draft decline feedback that is specific and kind.

Highlighted [brackets] are blanks to replace with your own details.

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What to fill in

  • PASTE guidelines and scoring rubric, or the criteria we weigh
  • e.g. $25,000 general operating / project / capacity building
  • CONFIRM with counsel.
  • REQUEST

How this prompt is built

This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.

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