Finance & Accounting AI prompts

Prompts for budgets, variance commentary, forecasts, month-end summaries and finance explainers for non-finance colleagues. They help with structure and wording; check every figure against your own records.

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117 Finance & Accounting prompts

Allocate capital across competing bets in my companyA comparison of investment proposals on return, risk, and strategic fit, with a recommended portfolio and funding stages.
Allocate nonprofit expenses across program, management, and fundraisingA documented method for splitting shared costs by function for your statement of functional expenses and Form 990.
Analyze a rental property deal before making an offerNOI, cap rate, cash-on-cash return, DSCR, and break-even rent, with stress tests and the maximum price that still works.
Analyze financial statementsReads a P&L, balance sheet, and cash flow statement and summarizes performance, health, and risks.
Apply ASC 606 revenue recognition to my SaaS contractsA worked revenue schedule for subscriptions, setup fees, and services, with performance obligations and journal entries explained.
Audit freight invoices for overcharges and billing errorsChecks carrier invoices against contracted rates and shipment data, totals the overcharges, and drafts the dispute.
Audit our software subscriptions and recurring office costsA list of every recurring charge with owner, usage, and renewal dates, plus what to cancel, downgrade, or renegotiate.
Bill a shipper for detention and accessorial charges with proofBuilds an accessorial invoice backed by timestamps and contract terms, plus a firm email that gets detention paid.
Break down revenue and margin changes into price, volume, and mixA price-volume-mix bridge that shows exactly why revenue and gross margin moved between two periods.
Build a budget vs. actual variance analysis in ExcelSets up a budget vs. actual sheet with correct variance formulas, favorable/unfavorable logic, materiality flags, and a YTD view.
Build a business budget with driver assumptionsAn annual or project budget built from clear drivers and assumptions.
Build a capex case for automating a manual processA capital request for an automation project with full costs, realistic savings, payback, and risks, ready for the approval committee.
Build a fixed asset register and depreciation scheduleSets up a fixed asset register with useful lives, methods, and monthly depreciation, and flags items that shouldn't be capitalized.
Build a flat-rate price book for my service trade businessFlat-rate task prices built from real labor, material, and overhead costs, so every tech quotes the same profitable price.
Build a grant budget and budget justificationA line-item project budget with indirect costs, cost sharing, and a narrative that explains every number to the funder.
Build a headcount plan with fully loaded employee costsA role-by-role hiring plan that converts start dates and salaries into monthly fully loaded cost.
Build a month-end close checklist with owners and deadlinesCreates a day-by-day close calendar with tasks, owners, dependencies, and review steps so the books close on time every month.
Build a profit-and-loss estimate for a book acquisitionA title P&L that tests the advance, print run, pricing, and royalties to show the break-even point and whether an offer makes sense.
Build a project cost estimate with a contingency reserveA structured cost estimate by work package with explicit assumptions, risk-based contingency, and a range you can defend.
Build a research grant budget with personnel effort and indirect costsBuilds an itemized research budget and a funder-ready justification that ties every cost to the project's aims.
Build a should-cost model for a purchased partA bottom-up estimate of what a part should cost to make, used to challenge supplier quotes with facts.
Build an ARR bridge and net revenue retention analysisA recurring revenue waterfall from new, expansion, contraction, and churn, with retention metrics and commentary.
Build an open-to-buy plan for next seasonA month-by-month open-to-buy plan at retail and cost that shows how much I can still buy and where I'm overbought.
Build financial projections for a business3–5 year revenue, cost, profit, and cash projections from clear assumptions.
Calculate CAC payback, magic number, and burn multiple for my SaaSYour core SaaS efficiency metrics calculated correctly, benchmarked by stage, and turned into a short diagnosis.
Calculate my freelance rate from my income goalWorks back from your target income, real billable hours, and costs to a day rate, project price, and minimum.
Calculate product margins before I stock my storeWorks out landed cost, fees, and true profit per item so you only launch products that make money.
Calculate the cost of poor quality at my plantA cost of poor quality (COPQ) breakdown across scrap, rework, warranty, and appraisal, with the biggest money leaks ranked for action.
Categorize messy bank and card transactions to my chart of accountsSorts a raw transaction export into the right accounts, with confidence levels and a short list of items that need a human answer.
Challenge a department's budget submission before approvalA line-by-line review of a budget request with probing questions, red flags, and a negotiating position.
Check a financial model for errors before it goes to leadershipA structured model review that finds formula errors, broken logic, and weak assumptions before anyone relies on it.
Check loan covenant compliance and draft the lender certificateCalculates each financial covenant from the loan agreement's definitions, shows headroom, and drafts the compliance certificate.
Check whether a client project is making moneyA profitability check comparing budget to actual hours, my effective hourly rate, where time leaked, and what to fix now.
Check whether a design project will finish within its feeA fee-burn check comparing fee spent with percent complete by phase, with an estimate at completion and recovery options.
Choose a fair method to allocate shared overhead costsCompares allocation bases for shared costs across departments, products, or locations and shows the results and trade-offs of each.
Classify a lease and calculate the opening lease entriesWorks through lease classification, the lease liability and right-of-use asset, and the first entries, with every assumption made visible.
Classify SaaS costs into COGS and calculate gross marginA defensible split of hosting, support, and services costs into cost of revenue, with a gross margin view investors will accept.
Compare insurance quotes side by side before renewalExtracts the key terms from several insurance quotes into one comparison table, highlights coverage gaps, and lists questions for the broker.
Compare loan term sheets from different lenders side by sideA side-by-side comparison of financing offers by true cost, flexibility, and risk, with negotiation points.
Compare my booking channel costs and plan a shift to direct bookingsCalculates net revenue by distribution channel and gives a realistic plan to grow direct bookings.
Compare my college financial aid offers side by sideA clear side-by-side of your aid offers showing what you'd actually pay, what's a loan, and what to ask each school.
Compare startup investor term sheets and what I'm giving upA side-by-side comparison of equity term sheets in plain English, showing dilution, control, and downside economics.
Convert cash-basis books to accrual basisIdentifies and calculates the adjustments to move a set of cash-basis financials to accrual, with entries and a bridge.
Cost a menu dish and set its menu priceA recipe cost card with yields, food cost percentage, and price options that hit my target margin.
Cost and price a multi-day tour packageA tour costing sheet with fixed and per-person costs, break-even group size, markup, and a sellable inclusions list.
Cut the number of days it takes to close the books each monthA diagnosis of the month-end close timeline with bottlenecks, quick wins, and a plan to close faster.
Decide whether to lease or buy an assetA lease-versus-buy comparison on after-tax present value, plus the cash, accounting, and flexibility trade-offs.
Design or clean up a chart of accountsProduces a structured, right-sized chart of accounts with numbering, mapping from the old one, and rules to keep it from sprawling again.
Document a financial model so someone else can run itA model user guide covering structure, inputs, update steps, checks, and known limits for a clean handover.
Draft a delegation of authority and approval matrixAn approval matrix that sets who can commit spend, sign contracts, and approve transactions, with limits by role.
Draft a letter communicating internal control deficiencies found in an auditA clear written communication of control deficiencies to an audit client, classified by severity with practical recommendations.
Draft an earnings call script and anticipate analyst questionsA prepared remarks script for the CEO and CFO plus likely analyst questions with consistent, compliant answers.
Draft financial covenants and reporting terms for a loanCovenants calibrated to the borrower's numbers, with cushions, definitions, test dates, and reporting requirements ready for a term sheet.
Draft month-end accrual and prepaid journal entries with supportTurns invoices, contracts, and usage details into proposed accrual, prepaid, and reversal entries with the calculation behind each one.
Estimate an allowance for doubtful accounts from my AR agingCalculates a supportable bad-debt reserve from aging buckets and history, with specific-reserve calls and the journal entry.
Evaluate a capital expenditure request with NPV, IRR, and paybackA structured capex review with cash flow model, return metrics, sensitivities, and a recommendation memo.
Evaluate a small business I'm thinking of buyingA structured first-pass assessment of a business for sale: earnings quality, risks, valuation sense-check, and the questions to ask the owner.
Explain budget vs. actual variancesAnalyzes variances and writes the commentary management needs.
Explain manufacturing cost variances in my monthly resultsA breakdown of standard cost variances (material, labor, overhead absorption) into what drove them, with commentary operations and finance both accept.
Explain what changed between two versions of my forecastA forecast-to-forecast walk that shows what changed, why, and whether the change is real or just timing.
Extend cash runway with a prioritized cash conservation planA ranked set of cash levers with savings, timing, and risk, plus the updated runway for each scenario.
Find cost savings and improve profitabilityCost and profitability analysis with practical, prioritized savings options.
Find duplicate AP payments and risky vendor master changesMatches AP invoices and vendor records to catch duplicate payments, recover overpaid cash, and tighten vendor setup controls.
Find the real profit per online order after shipping, fees, and returnsA per-order profit waterfall for an online store that tests your free-shipping threshold and shows which cost levers matter most.
Find the true cost of an operational processA cost breakdown of a process using activities and time, showing cost per unit and where money is going.
Forecast cash flow and review working capitalA cash flow forecast, runway, and working-capital levers.
Investigate and clear supplier debit balances in accounts payableFind why vendor accounts show debit balances, decide how to clear each one, and draft the entries and supplier messages.
Investigate reconciliation exceptionsWorks through unmatched items in bank or ledger reconciliations.
Map foreign exchange exposure and outline a hedging approachA clear view of where currency risk sits in the business and practical options to reduce it.
Organize responses to my auditor's PBC request listTurns an auditor's prepared-by-client list into a tracked plan with owners, due dates, and notes on what each request really needs.
Plan a bridge or down-round conversation with my existing investorsA plan and talking points for raising an insider bridge or a lower-valuation round, with options, terms to expect, and how to keep trust.
Plan a catch-up bookkeeping project for neglected booksScopes and sequences cleanup of months or years of unreconciled books, with a document list, estimate, and quality checks.
Plan a forensic review of a small business's financial recordsA structured plan to review several years of records for errors or misconduct: scope, documents, red flags, and how to raise findings.
Plan an audit or internal control reviewAudit scope, risks, controls to test, PBC list, and working-paper checklist.
Plan an inventory count and book the count adjustmentsSets up count procedures, then analyzes book-to-physical differences and proposes adjustment entries with explanations.
Prepare a board financial pack and talking pointsA board-ready financial summary with key messages and anticipated questions.
Prepare a Good Faith Estimate for a self-pay patientBuilds a No Surprises Act Good Faith Estimate for uninsured or self-pay patients with required elements, timing, and a plain-language cover note.
Prepare a progress billing pay application with retainageA schedule of values and monthly pay application that matches work in place, handles retainage and stored materials, and avoids rejection.
Prepare a year-end package to hand off to the tax preparerAssembles the reconciled financials, schedules, and answers a tax preparer needs, so the return goes faster with fewer questions.
Prepare a year-end tax planning meeting with a business owner clientAn agenda, projection checklist, and list of planning moves to discuss with a business client before the tax year closes.
Prepare for year-end 1099 filing and vendor follow-upsIdentifies which vendors likely need a 1099, what's missing, and drafts W-9 request emails before the filing deadline.
Prepare intercompany reconciliations and consolidation eliminationsMatches intercompany balances across entities, explains mismatches, and drafts the elimination entries for consolidation.
Reconcile a media invoice against the insertion order and deliveryA line-by-line check of a vendor invoice against the IO and ad server data, with discrepancies, makegoods, and a dispute note.
Reconcile my executive's receipts and prepare the expense reportA clean, policy-checked expense report from a pile of receipts, with missing items and policy issues flagged.
Reconcile my law firm's IOLTA trust accountA step-by-step three-way trust account reconciliation that ties bank, trust ledger, and client ledgers, and flags anything a bar auditor would question.
Reconcile payroll registers to the general ledger and tax filingsTies payroll provider reports to GL accounts and quarterly filings, and pinpoints where wage, tax, and benefit balances don't agree.
Recover failed subscription payments with a dunning planA retry schedule, card-update emails, and in-app notices that cut involuntary churn without alienating customers.
Report procurement savings in a way finance will acceptA savings report that separates hard savings from cost avoidance, uses agreed baselines, and ties results to the budget.
Resolve a sales commission dispute fairlyA clear analysis of a commission disagreement against the written plan, plus a decision and a respectful response to the rep.
Respond to auditor findings with a remediation planA management response for each audit finding with root cause, corrective actions, owners, and deadlines.
Review a pre-bill before it goes to the clientA billing partner's pre-bill review that catches write-down risks, guideline violations, and errors, and estimates realization before invoices go out.
Review EBITDA adjustments for credibilityA line-by-line test of adjusted EBITDA add-backs with support needed, risk rating, and a defensible adjusted figure.
Review employee expense reports against our expense policyChecks expense reports line by line against policy and tax rules, then drafts clear, consistent responses for rejections.
Review transactions for anomalies and fraud indicatorsFlags suspicious patterns in transactions and how to investigate them.
Sanity-check a discounted cash flow valuationA critical review of a DCF model's assumptions, math, and terminal value, with a valuation range you can defend.
Score my forecast accuracy and find where budget owners are biasedA forecast accuracy scorecard by line item, with bias patterns, root causes, and process fixes.
Set payment terms, deposits, and late fees for client workPayment terms that protect my cash flow, with deposit rules, milestones, late fees, and wording for contracts and invoices.
Set up simple bookkeeping for my new businessA starter chart of accounts, a weekly bookkeeping routine, and a tax set-aside plan you can actually keep up with.
Set up simple record-keeping for my side incomeAn easy system for tracking side-gig income, expenses, and receipts so tax time and profit checks are painless.
Set up tracking for restricted gifts and grantsA system to record donor restrictions, track spending against them, and release net assets correctly at month end.
Stress-test the cost of a sales commission planA finance review of a proposed commission plan that models payouts, cost of sales, and gaming risks before launch.
Turn my day rate into a fixed-fee project quoteA task-by-task estimate converted into a fixed fee, with contingency, assumptions, and a quote I can send.
Turn my time log into clear invoice line itemsInvoice descriptions grouped by deliverable that show clients the value of my time and reduce billing questions.
Understand student loan options before I borrowA plain-language explanation of federal and private student loans and a borrowing estimate based on your own numbers.
Work out how much to set aside for taxes on side incomeA simple set-aside plan for taxes on side-gig or freelance income, with questions to confirm and payment reminders.
Write a budget request for a new or expanded public programA budget decision package with the need, costed options, performance measures, and consequences of not funding, ready for budget office review.
Write a corrective action plan for a government audit findingAn audit finding response and corrective action plan that addresses root cause, names owners and dates, and satisfies federal and state reviewers.
Write a credit memo for a commercial loan requestA structured credit memo covering the borrower, repayment capacity, collateral, risks, and a clear recommendation for the credit committee.
Write a firm but friendly collections sequence for overdue invoicesCreates escalating reminder emails and a call script based on the aging of each overdue customer account.
Write a month-end close reportThe month-end narrative and management report: performance, variances, and issues.
Write a quality-of-earnings due diligence request list for an acquisitionA prioritized document and data request list for buy-side financial diligence, focused on quality of earnings.
Write a technical accounting memo on revenue recognitionApplies the five-step revenue model to a contract and drafts a position memo with judgments, alternatives, and open questions.
Write ALCO commentary on interest rate risk and net interest marginClear asset-liability committee commentary explaining NIM drivers, rate sensitivity, deposit behavior, and recommended actions.
Write an appeal letter for a denied medical claimA point-by-point appeal that answers the payer's denial reason with policy criteria and documentation, plus a check on whether a corrected claim is faster.
Write balance sheet flux explanations for month-end reviewTurns period-over-period balance sheet movements into concise, evidence-based explanations a reviewer can sign off on.
Write clear narrative time entries that hold up to client reviewRewrites rough timekeeping notes into clear, specific billing entries that avoid block billing and survive client and auditor review.
Write the qualitative factor memo for our CECL allowanceDocumented support for qualitative adjustments to the credit loss allowance, tied to evidence, direction, and size.

Finance & Accounting AI prompts

117 Finance & Accounting prompts

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