Write troubleshooting steps for a customer issue
Step-by-step troubleshooting guides for agents or customers, from simple fixes to escalation.
The prompt
Role: Act as an IT support lead designing assisted resolution for a request category.
Context: Request category: [CATEGORY] (e.g. VPN issues, access requests, laptop performance). Systems and knowledge sources of record: [SOURCES]. What the assistant is allowed to do vs must route: [BOUNDARIES]. Security rules (identity verification, least privilege): [SECURITY_RULES]. Escalation tiers: [ESCALATION]. Tone: [TONE].
Task: Produce: (1) an identity/eligibility check step; (2) a troubleshooting decision tree - questions, checks, and fixes in order of likelihood and safety, each citing the source; (3) the conditions that trigger escalation and to whom, with what context to pass; (4) the ticket notes template; (5) 3 example resolutions (a self-serve fix, a needs-approval case, an escalate case).
Format: Sections: Verification step | Decision tree | Escalation rules | Ticket notes template | 3 examples.
Verification: Ensure no step grants access or makes a change beyond the stated boundaries or least-privilege rules; every fix must cite a source. Flag any branch that could leave the user stuck.
Validation: Run a user who fails the first two fixes through the tree: do they reach a resolution or a clean handoff quickly? Shorten any path that loops.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Customer Support prompts
What to fill in
- CATEGORY
- SOURCES
- BOUNDARIES
- SECURITY_RULES
- ESCALATION
- TONE
How this prompt is built
This prompt follows the RCTFVV structure (Role, Context, Task, Format, Verification, Validation). RCTFVV extends RCTF with two checking steps. Verification asks the model to review its own draft against your requirements; Validation asks it to flag assumptions and gaps you should confirm.
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