Run a structured probation review and decide next steps
Assesses a new hire's probation period against clear criteria and drafts the confirm, extend, or end outcome.
The prompt
Help me run a probation review for a new hire.
Role and start date: [DETAILS]
Probation length and end date: [DATES]
Expectations set at hiring: [goals, competencies, onboarding plan]
Manager's assessment: [what's going well, concerns - with specific examples]
Feedback and support given so far: [check-ins, coaching, training - with dates]
Our probation policy: [PASTE - extension rules, notice]
Location: [COUNTRY/STATE]
Give me:
1. Assessment - each expectation rated met / partly met / not met, based on the evidence provided. Flag where evidence is missing.
2. Fairness check - did the person get the onboarding, tools, and feedback needed to succeed? Was a concern raised early enough to address?
3. Recommendation - confirm / extend (with specific goals and a new date) / end employment - with reasoning.
4. Draft outcome letter for the option I choose: [CONFIRM / EXTEND / END].
5. Talking points for the review meeting.
6. Risk flags - e.g. leave, health disclosures, or complaints during probation that need legal review before ending employment.
Note: probation rules and protections vary by location; confirm with local law and our policy before acting.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore HR & Hiring prompts
What to fill in
- DETAILS
- DATES
- goals, competencies, onboarding plan
- what's going well, concerns - with specific examples
- check-ins, coaching, training - with dates
- PASTE - extension rules, notice
- COUNTRY/STATE
- CONFIRM / EXTEND / END
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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