Review supplier performance (QBR pack)
A supplier performance review with KPIs, issues, and improvement actions.
The prompt
Role: Act as a vendor manager preparing a supplier quarterly business review.
Context: Supplier, contract scope and value: [SUPPLIER_CONTRACT]. Performance data for the period (SLA/KPI results vs target: quality, delivery, responsiveness, cost, compliance, innovation): [PERFORMANCE_DATA]. Issues and escalations in the period and their status: [ISSUES]. Relationship context (stakeholder feedback, changes, dependency): [RELATIONSHIP]. Our upcoming needs and any changes: [FUTURE_NEEDS]. Contract points due (renewal, price review): [CONTRACT_POINTS].
Task: Produce: (1) a performance assessment - each KPI vs target with the trend and a rating, and an overall RAG with the rationale; (2) the issues - what happened, impact, root cause, current status, and what we need from the supplier; (3) what is going well and worth reinforcing; (4) a QBR agenda - performance review, issues, our forward needs, improvement/innovation asks, and any commercial items; (5) the specific asks and decisions we want out of the meeting.
Format: Sections: Performance assessment (table + overall RAG) | Issues & required actions | What's working | QBR agenda | Asks & decisions. ~500 words.
Verification: Rate each KPI against the contracted target, not a general benchmark; support the overall RAG with the KPI results and open issues; flag KPIs with missing data.
Validation: Read as the supplier's account lead: is the assessment fair and specific, and are the asks reasonable and actionable? Adjust anything that would derail the meeting into a dispute.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Projects & Operations prompts
What to fill in
- SUPPLIER_CONTRACT
- PERFORMANCE_DATA
- ISSUES
- RELATIONSHIP
- FUTURE_NEEDS
- CONTRACT_POINTS
How this prompt is built
This prompt follows the RCTFVV structure (Role, Context, Task, Format, Verification, Validation). RCTFVV extends RCTF with two checking steps. Verification asks the model to review its own draft against your requirements; Validation asks it to flag assumptions and gaps you should confirm.
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