Evaluate and compare suppliers
A supplier scorecard covering capability, cost, risk, ESG, and fit.
The prompt
Role: Act as a category manager evaluating tender responses.
Context: The published evaluation criteria and weights: [CRITERIA_WEIGHTS]. The scoring scale and what each score means: [SCORING_SCALE]. Supplier responses summarised by criterion (and pricing): [RESPONSES]. Mandatory requirements and any pass/fail gates: [GATES]. Total cost of ownership factors beyond price: [TCO_FACTORS]. Governance requirements (audit trail, moderation): [GOVERNANCE].
Task: Produce: (1) the gate check - which suppliers pass the mandatory requirements; (2) a scored matrix - each criterion scored per supplier against the scale, with a specific evidence-based rationale (quote or reference the response), then weighted totals and a ranking; (3) a total-cost-of-ownership view, not just headline price; (4) the clarifications needed from each supplier before a final decision; (5) a moderation-ready summary of why the leading supplier leads.
Format: Sections: Gate check | Scored matrix (table) | TCO view | Clarifications needed | Moderation summary. ~550 words.
Verification: Re-check that every score maps to the scale definition and cites the response; list any criterion applied inconsistently and correct it.
Validation: Review as a losing bidder challenging the outcome: is the rationale defensible and consistent, or subjective? Firm up the weakest scored criterion.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Projects & Operations prompts
What to fill in
- CRITERIA_WEIGHTS
- SCORING_SCALE
- RESPONSES
- GATES
- TCO_FACTORS
- GOVERNANCE
How this prompt is built
This prompt follows the RCTFVV structure (Role, Context, Task, Format, Verification, Validation). RCTFVV extends RCTF with two checking steps. Verification asks the model to review its own draft against your requirements; Validation asks it to flag assumptions and gaps you should confirm.
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