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Set up simple bookkeeping for my new business

A starter chart of accounts, a weekly bookkeeping routine, and a tax set-aside plan you can actually keep up with.

Finance & AccountingRTFAdvancedFinanceFill-in Template

The prompt

Help me set up simple bookkeeping for my new business from day one. Business type: [service / products / online / mixed] Structure and location: [e.g. "single-member LLC in Texas"] How money comes in: [card payments, bank transfers, marketplace payouts, cash] Main costs: [LIST] Tool I use or am considering: [spreadsheet, bookkeeping software - or "not sure"] Inventory? [YES/NO] Previous step (optional): [PASTE my setup checklist, so this builds on the bank and payment accounts I've opened] Give me: 1. A starter chart of accounts for my type of business: income, cost of goods sold (if relevant), and expense categories I'll actually use, each with an example. 2. Rules that keep the books clean: separate accounts, no personal spending on the business card, how to record owner contributions and draws, and how to handle mixed-use costs. 3. A receipt and document system: what to keep, how to name files, and how long records are generally kept (mark [CONFIRM] for my location). 4. A weekly 30-minute routine and a monthly close checklist (reconcile accounts, review unpaid invoices, check the profit and loss). 5. A tax set-aside plan: what percentage to move into a separate account with each payment, as a placeholder I confirm with an accountant, and a calendar of likely filing or estimated-payment deadlines to check. 6. The 5 numbers to look at each month and what each tells me. This is general information, not tax or accounting advice; have an accountant check the setup, especially sales tax and payroll.

Highlighted [brackets] are blanks to replace with your own details.

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What to fill in

  • service / products / online / mixed
  • e.g. "single-member LLC in Texas"
  • card payments, bank transfers, marketplace payouts, cash
  • LIST
  • spreadsheet, bookkeeping software - or "not sure"
  • YES/NO
  • CONFIRM

How this prompt is built

This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.

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