Prepare for year-end 1099 filing and vendor follow-ups
Identifies which vendors likely need a 1099, what's missing, and drafts W-9 request emails before the filing deadline.
The prompt
Help me prepare for year-end Form 1099 filing (US).
Tax year: [YEAR]
Vendor payment summary: [PASTE - vendor, total paid, payment method (check/ACH vs. card/PayPal), entity type if known, W-9 on file? (Y/N)]
Types of payments: [e.g. contract labor, rent, legal fees, interest, royalties]
Our filing method: [accounting software / e-file service / paper]
Steps:
1. Sort vendors into: likely needs 1099-NEC, likely needs 1099-MISC, likely exempt, and unclear.
2. Explain the reason for each (e.g. corporations are generally exempt but attorneys usually are not; card and third-party network payments are reported by the processor, not by us).
3. List vendors missing a W-9, a taxpayer ID, or an address.
4. Flag reporting thresholds as [CONFIRM CURRENT THRESHOLD] - they have changed in recent years.
Return:
1. A table: Vendor | Amount paid (reportable methods only) | Form | Reason | Missing info.
2. A short W-9 request email to vendors, with the deadline in bold.
3. A timeline from now to the filing deadlines, with dates marked [CONFIRM IRS DEADLINE].
4. A checklist to set up vendors correctly next year so this is easier.
This is general information, not tax advice. Confirm thresholds, deadlines, state filing requirements, and edge cases with a tax professional or current IRS instructions.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Finance & Accounting prompts
What to fill in
- YEAR
- e.g. contract labor, rent, legal fees, interest, royalties
- accounting software / e-file service / paper
- CONFIRM CURRENT THRESHOLD
- CONFIRM IRS DEADLINE
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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