Build a month-end close checklist with owners and deadlines
Creates a day-by-day close calendar with tasks, owners, dependencies, and review steps so the books close on time every month.
The prompt
Help me build a month-end close checklist and calendar.
Team: [WHO does what - e.g. "me (staff accountant), AP clerk, controller reviews"]
Systems: [accounting software, payroll provider, bank feeds, billing system, spreadsheets]
Entities and bank accounts: [NUMBER of each]
Target close timeline: [e.g. "books closed by business day 5"]
Key recurring items: [e.g. payroll accruals, revenue recognition, inventory, credit card statements, intercompany, depreciation]
What usually goes wrong now: [e.g. "we wait on sales for commission data", "credit card receipts arrive late"]
Build the checklist in close order, including: pre-close (cut-off reminders, open PO and invoice sweep), cash and bank reconciliations, AR and AP, payroll, accruals and prepaids, fixed assets and depreciation, revenue, inventory if relevant, balance sheet reconciliations, flux review, reporting, and period lock.
Return:
1. A table: Day (BD-2 to BD+N) | Task | Owner | Depends on | Output/evidence | Reviewer.
2. The critical path - which tasks hold up everything else.
3. Fixes for the problems I named (e.g. earlier cut-off emails, a standing estimate method).
4. A short "close kickoff" email I can send to non-finance teams with their deadlines.
Keep tasks specific and checkable ("Reconcile operating account to bank statement, tie to GL"), not vague ("review cash").
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Finance & Accounting prompts
What to fill in
- NUMBER of each
- e.g. "books closed by business day 5"
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
Related prompts
- Plan a forensic review of a small business's financial recordsA structured plan to review several years of records for errors or misconduct: scope, documents, red flags, and how to raise findings.
- Compare insurance quotes side by side before renewalExtracts the key terms from several insurance quotes into one comparison table, highlights coverage gaps, and lists questions for the broker.
- Organize responses to my auditor's PBC request listTurns an auditor's prepared-by-client list into a tracked plan with owners, due dates, and notes on what each request really needs.
- Build a business budget with driver assumptionsAn annual or project budget built from clear drivers and assumptions.