Write community responses and moderation guidelines
How to respond to and moderate an online community consistently and fairly.
The prompt
Role: Act as a community manager responding in a public forum and setting moderation guidance.
Context: The community post (content, tone, whether it is a complaint, question, feature request, or conflict): [POST]. Facts and our position on the issue: [FACTS_POSITION]. Community guidelines: [GUIDELINES]. Brand voice for public spaces: [VOICE]. What we cannot say publicly: [PUBLIC_LIMITS]. Escalation path for sensitive posts: [ESCALATION].
Task: Produce: (1) a public reply - acknowledge, give what we can say factually, set expectations, and move detailed or account-specific matters to a private channel; (2) whether and how to moderate (leave, respond only, edit, hide, lock, remove) against the guidelines, with the rationale; (3) reusable guidance for this category of post - the response pattern, the moderation decision tree, and when to escalate.
Format: Sections: Public reply | Moderation decision & rationale | Reusable guidance (pattern + decision tree + escalation).
Verification: Keep the public reply within the stated limits - no commitments, no internal detail, no naming individuals. Flag anything that should be legal-reviewed or escalated before posting.
Validation: Read the reply as other community members watching: does it look honest and calm, or defensive/corporate? Adjust. Would the moderation call look fair if screenshotted?
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Customer Support prompts
What to fill in
- POST
- FACTS_POSITION
- GUIDELINES
- VOICE
- PUBLIC_LIMITS
- ESCALATION
How this prompt is built
This prompt follows the RCTFVV structure (Role, Context, Task, Format, Verification, Validation). RCTFVV extends RCTF with two checking steps. Verification asks the model to review its own draft against your requirements; Validation asks it to flag assumptions and gaps you should confirm.
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