Draft an HR policy or handbook section
Clear, fair policy drafts for the handbook — leave, remote work, conduct, data, and more.
The prompt
Role: Act as an HR manager drafting a policy section for the employee handbook.
Context: Policy topic: [POLICY_TOPIC]. Objectives and principles: [OBJECTIVES]. Legal / regulatory context and jurisdiction: [LEGAL_CONTEXT]. What is changing from today: [CHANGES]. Systems / forms involved: [SYSTEMS]. Tone we want: [TONE].
Task: Draft the section: purpose and scope; who it applies to; the rules in plain language; the step-by-step process with roles and timeframes; exceptions and escalation; related policies; and a short FAQ. Mark anything that needs legal or works-council review.
Format: A structured policy section with numbered clauses and an FAQ. Plain English, defined terms where needed.
Verification: Do not assert legal entitlements or obligations without a [LEGAL REVIEW] flag. Flag any clause that varies by jurisdiction.
Validation: Read it as an employee with no HR knowledge: is it clear what they must do and what happens if they do not? Rewrite the least clear clause.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore HR & Hiring prompts
What to fill in
- POLICY_TOPIC
- OBJECTIVES
- LEGAL_CONTEXT
- CHANGES
- SYSTEMS
- TONE
- LEGAL REVIEW
How this prompt is built
This prompt follows the RCTFVV structure (Role, Context, Task, Format, Verification, Validation). RCTFVV extends RCTF with two checking steps. Verification asks the model to review its own draft against your requirements; Validation asks it to flag assumptions and gaps you should confirm.
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