Combine a week of meeting notes into one action tracker
Pulls actions from several meetings into one deduplicated weekly tracker with owners, due dates, status, and overdue flags.
The prompt
Combine actions from this week's meetings into one tracker I can manage from.
Meetings, each labeled with date and name: [PASTE NOTES OR TRANSCRIPTS FOR EACH MEETING]
Last week's tracker (if any): [PASTE or "none"]
Today's date: [DATE]
How I will use it: [Excel / Planner / a shared doc / a Teams or Slack post]
Rules:
- Merge duplicates: the same action raised in two meetings becomes one row, listing both sources.
- Carry over open items from last week's tracker and update their status if any meeting mentioned progress.
- Only record owners and dates that are stated. Use **[NO OWNER] or [NO DATE]** otherwise, and list those for me to assign.
- Flag anything past due as of today.
- Do not invent actions from general discussion; if something sounds like an action but nobody committed, put it under "Possible actions to confirm".
Return:
1. Tracker (paste-ready table): | ID | Action | Owner | Due | Status (Not started / In progress / Done / Blocked / Overdue) | Source meeting(s) | Notes |
2. This week's priorities: the top 5 actions by urgency and impact.
3. Needs an owner or date.
4. Blocked items and what is blocking them.
5. Possible actions to confirm.
6. A 5-line summary I can post to the team in Teams or Slack.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Meetings prompts
What to fill in
- PASTE NOTES OR TRANSCRIPTS FOR EACH MEETING
- PASTE or "none"
- DATE
- Excel / Planner / a shared doc / a Teams or Slack post
- NO OWNER
- NO DATE
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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