Map each stakeholder's needs, agreements, and conflicts from a meeting
Summarizes each person's needs and position from a discussion and shows the areas of alignment and conflict to work on.
The prompt
Analyze this discussion and show me what each stakeholder needs, where they agree, and where their views conflict.
Topic of the discussion: [WHAT WAS BEING DISCUSSED]
Participants and roles: [NAMES AND ROLES]
Transcript, notes, or email/chat thread: [PASTE]
My role and goal: [e.g. "I lead the project and need everyone aligned on scope"]
Return:
1. Stakeholder table: | Person/role | Stated position | Underlying need or concern | What they would accept | Evidence (short quote or paraphrase) |
2. Areas of alignment: points most or all stakeholders agree on, which I can build from.
3. Areas of conflict: each disagreement, who is on which side, and whether it is about facts, priorities, resources, or approach.
4. Possible bridges: for each conflict, 1-2 options that could meet both sides' underlying needs.
5. Who to talk to next and what to ask, in priority order.
Rules:
- Base everything on what people said or wrote. Label any inference as [INFERRED] and keep inferences modest.
- Do not speculate about personalities or motives; describe positions and interests only.
- If someone said little, note that their position is unclear rather than guessing.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Meetings prompts
What to fill in
- WHAT WAS BEING DISCUSSED
- NAMES AND ROLES
- PASTE
- e.g. "I lead the project and need everyone aligned on scope"
- INFERRED
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
Related prompts
- Prepare me for an important meetingA one-page brief: what matters, what each person wants, likely objections, and my goals.
- Audit my recurring meetings and decide which to cut, shorten, or redesignReviews your whole set of recurring meetings and recommends which to keep, cut, merge, shorten, or move async to win back time.
- Prepare to discuss a tough audit finding with managementPrepares me for a closing meeting or difficult conversation about a finding, with key messages, likely pushback, and responses.
- Find unresolved issues in meeting notes and follow-up questions to close themLists every open loop a meeting left behind, why it is stuck, who should close it, and the exact follow-up questions to send.