Find unresolved issues in meeting notes and follow-up questions to close them
Lists every open loop a meeting left behind, why it is stuck, who should close it, and the exact follow-up questions to send.
The prompt
Review my meeting notes and find everything that was left unresolved, then give me the follow-up questions that will close each item.
Meeting purpose: [what the meeting was meant to settle]
Notes or transcript: [PASTE]
People involved and their roles: [NAMES AND ROLES]
Look for:
- Questions raised but not answered.
- Decisions deferred ("let's take this offline", "we'll come back to this").
- Actions with no owner or no date.
- Disagreements that ended without agreement.
- Assumptions or numbers people said they would check.
- Dependencies on people who were not in the room.
Return:
1. A table: | Unresolved issue | Why it is open (missing info / no owner / disagreement / waiting on someone) | Who can close it | Risk if left open (High/Med/Low) | Suggested deadline |
2. For each High and Medium item, 1-3 specific follow-up questions, written so I can paste them into an email or a Teams or Slack message. Address each question to the person who can answer it.
3. Items that should go on the next meeting's agenda vs. items that can be closed asynchronously.
4. Anything the notes are too thin to judge, so I can check with attendees.
Quote the notes briefly as evidence for each issue. Do not invent issues that are not supported by the notes, and do not guess at answers.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Meetings prompts
What to fill in
- what the meeting was meant to settle
- PASTE
- NAMES AND ROLES
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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