Turn a meeting discussion into a decision record people can sign off
Writes up what a meeting decided, the options considered, the reasoning, and the trade-offs, ready for stakeholders to confirm.
The prompt
Turn the discussion below into a written decision record that the people involved can review and confirm.
The question being decided: [e.g. "Which vendor do we use for payroll?"]
Notes, transcript, or chat thread: [PASTE]
Decision maker(s): [WHO HAS THE FINAL SAY]
Who needs to confirm or be informed: [NAMES OR TEAMS]
Write a decision record with:
1. Decision: one sentence, in plain words. If the discussion did not reach a clear decision, say "No decision reached" and list what is still needed instead of forcing one.
2. Context: why this decision was needed now (2-3 sentences).
3. Options considered: each option with the main points raised for and against.
4. Rationale: why the chosen option won, using only reasons stated in the discussion.
5. Trade-offs and risks accepted: what we are giving up and what could go wrong.
6. Dissent or concerns: any objections raised, stated fairly and without names unless needed.
7. Conditions for revisiting: what new information would reopen this.
8. Actions: | Action | Owner | Due |
9. Sign-off: names with a "Confirmed / Comments" column.
Rules:
- Separate what was said from your interpretation; flag interpretation as [INTERPRETATION].
- Do not add options, facts, or numbers that are not in the discussion. Mark gaps as [CONFIRM].
- Keep it under 1 page. Also give me a 2-line message to send with it asking people to confirm or correct by a date.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Meetings prompts
What to fill in
- e.g. "Which vendor do we use for payroll?"
- PASTE
- WHO HAS THE FINAL SAY
- NAMES OR TEAMS
- INTERPRETATION
- CONFIRM
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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