Write an employee announcement or internal message
Clear, human internal communications — changes, news, policies, and benefits.
The prompt
Role: Act as an HR operations lead drafting an all-staff announcement.
Context: What is changing: [CHANGE]. Why, in plain terms: [RATIONALE]. Who is affected and how: [IMPACT]. Effective date and any actions required: [DATE_ACTIONS]. Where to get help / ask questions: [SUPPORT]. Tone: [TONE].
Task: Write the announcement: a clear subject line; what is changing and why in the first two sentences; who is affected and what (if anything) they need to do; the timeline; and where to go with questions. Acknowledge impact honestly without over-promising.
Format: Subject line + email under 220 words. Short paragraphs, one action list if needed.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore HR & Hiring prompts
What to fill in
- CHANGE
- RATIONALE
- IMPACT
- DATE_ACTIONS
- SUPPORT
- TONE
How this prompt is built
This prompt follows the RCTF structure (Role, Context, Task, Format). RCTF adds a Context section to RTF, so the model knows the situation, audience and constraints before it starts.
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