Write a steering committee pre-read with clear decision asks
A short pre-read that gets steering committee members ready to make decisions, not just hear an update.
The prompt
Help me write a pre-read for my next steering committee meeting.
Project or program: [NAME and one-line goal]
Steering committee members: [ROLES and what each cares about]
Overall status: [on track / at risk / off track, and why]
Progress since last meeting: [MILESTONES hit or missed]
Decisions I need from them: [LIST - e.g. "approve $40K contingency", "choose between two launch dates"]
Top risks and issues: [ITEMS needing their awareness or help]
Budget and schedule figures: [planned vs. actual vs. forecast]
Rules:
- Decisions come first. Each decision gets: the question, background in 2-3 sentences, options with impact, my recommendation, and what happens if they defer.
- Separate "for decision", "for input", and "for information".
- Explain status with evidence, not adjectives. If amber or red, give the path back to green.
- Use only the figures I give; mark gaps as [ADD].
- Fit on two pages.
Return:
1. The pre-read with sections: Decisions needed, Status summary, Milestones, Budget, Risks and issues needing help, For information.
2. A suggested meeting agenda that spends most time on decisions.
3. The 3 toughest questions members are likely to ask and short answers I can prepare.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Meetings prompts
What to fill in
- NAME and one-line goal
- ROLES and what each cares about
- on track / at risk / off track, and why
- MILESTONES hit or missed
- ITEMS needing their awareness or help
- planned vs. actual vs. forecast
- ADD
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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