Write a standard operating procedure (SOP)
Clear, followable SOPs and process documentation with roles, steps, and checks.
The prompt
Role: Act as an operations manager documenting a standard operating procedure.
Context: Process name and its purpose: [PROCESS_PURPOSE]. How it is done today (steps, in order, who does what, systems used): [CURRENT_STEPS]. Inputs and outputs: [INPUTS_OUTPUTS]. Quality / safety / compliance requirements: [REQUIREMENTS]. Common mistakes and exceptions: [MISTAKES_EXCEPTIONS]. Where it will live and be trained: [LOCATION_TRAINING].
Task: Produce the SOP: purpose and scope; roles and responsibilities; the numbered procedure with the action, the system step, and the check at each stage; the controls (what must be verified and by whom); exception handling for the common cases; the records kept; and a revision line. Write it so a new starter could follow it.
Format: Sections: Purpose & scope | Roles | Procedure (numbered) | Controls | Exceptions | Records | Revision info.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Projects & Operations prompts
What to fill in
- PROCESS_PURPOSE
- CURRENT_STEPS
- INPUTS_OUTPUTS
- REQUIREMENTS
- MISTAKES_EXCEPTIONS
- LOCATION_TRAINING
How this prompt is built
This prompt follows the RCTF structure (Role, Context, Task, Format). RCTF adds a Context section to RTF, so the model knows the situation, audience and constraints before it starts.
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