Write a banquet event order for a wedding or function
A complete BEO that tells kitchen, banquet, AV, and setup teams exactly what to deliver and when.
The prompt
Write a banquet event order (BEO) for an event.
Event: [TYPE, DATE, ROOM, CLIENT NAME/ORGANIZATION]
Timeline: [ARRIVAL, CEREMONY OR MEETING, RECEPTION, MEAL, SPEECHES, END TIME, LOAD-OUT]
Guaranteed guest count and guarantee deadline: [NUMBER, DATE]
Food and beverage: [MENU, SERVICE STYLE (plated, buffet, stations), BAR PACKAGE, HOURS, DIETARY AND ALLERGY COUNTS]
Room setup: [LAYOUT, TABLE TYPES, LINENS, STAGE, DANCE FLOOR, HEAD TABLE]
AV and outside vendors: [AV NEEDS; DJ, FLORIST, PHOTOGRAPHER - arrival times and contacts]
Pricing agreed: [PER-PERSON PRICES, ROOM RENTAL, SERVICE CHARGE %, TAX]
Special notes: [VIPs, accessibility needs, cake cutting, vendor meals, decor rules]
Requirements:
- Organize by department: Kitchen, Banquet service, Bar, Setup/Housekeeping, AV, Front desk/Security, Accounting.
- Give one timeline in 24-hour or clearly marked times, with the department responsible for each line.
- Show dietary and allergy meals with counts and how they will be identified at the table.
- Show staffing ratios I should check (e.g. servers per guest for plated vs. buffet) as recommendations, not commitments.
- Calculate the estimated bill from my prices only: subtotal, service charge, taxes, and total, noting whether service charge is taxable as [CONFIRM LOCAL RULE].
- List anything missing as [TO CONFIRM WITH CLIENT] with a deadline.
Return the BEO, a one-paragraph summary for the morning event briefing, and a client sign-off checklist.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Projects & Operations prompts
What to fill in
- TYPE, DATE, ROOM, CLIENT NAME/ORGANIZATION
- NUMBER, DATE
- LAYOUT, TABLE TYPES, LINENS, STAGE, DANCE FLOOR, HEAD TABLE
- PER-PERSON PRICES, ROOM RENTAL, SERVICE CHARGE %, TAX
- CONFIRM LOCAL RULE
- TO CONFIRM WITH CLIENT
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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