Plan an office move with a full checklist and timeline
A week-by-week relocation plan covering IT, furniture, vendors, people, and the old site, so moving day goes smoothly.
The prompt
Help me plan an office move.
Current and new location: [DETAILS]
Move date and how fixed it is: [DATE]
Headcount and setup: [desks, meeting rooms, hybrid pattern, special equipment]
What's moving vs. new: [furniture, IT, files, kitchen]
Lease dates: [old lease end, new lease start, any overlap]
Budget and who signs off: [DETAILS]
Team helping me: [NAMES/ROLES]
Create:
1. Timeline working back from move day (e.g. 12, 8, 4, 2, 1 weeks, the week of, move day, first week after): task | owner | due | dependency.
2. Workstreams: IT and connectivity (internet installation lead times can be long - start early), phones, security and access badges, furniture and layout, movers, utilities and services, mail redirection, insurance, signage, address updates (website, suppliers, banks, registrations).
3. Old site exit: dilapidations or make-good obligations from the lease [CHECK LEASE], cleaning, key return, disposal and recycling of old furniture and IT (secure data wiping).
4. People: communication plan, seating plan, packing instructions, accessibility needs, a first-day welcome.
5. Move-day run sheet by hour.
6. Risk list: internet not live, furniture delays, lift booking, parking for movers - with mitigations.
Mark any date or contract term I haven't provided as [CONFIRM].
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Projects & Operations prompts
What to fill in
- DETAILS
- DATE
- desks, meeting rooms, hybrid pattern, special equipment
- furniture, IT, files, kitchen
- old lease end, new lease start, any overlap
- NAMES/ROLES
- CHECK LEASE
- CONFIRM
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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