Design my company's operating rhythm of meetings and reviews
A weekly, monthly, quarterly, and annual cadence of meetings, reviews, and decisions, each with a clear purpose and owner.
The prompt
Help me design the operating rhythm for my company: the recurring meetings, reviews, and planning cycles that run the business.
Company size and structure: [HEADCOUNT, teams, locations, remote/hybrid]
Current recurring meetings: [LIST with attendees, frequency, and length]
What's not working: [e.g. "decisions get reopened", "I find out about problems too late", "too many meetings"]
Planning cycle we use: [e.g. OKRs, annual budget, none]
Board meeting frequency: [e.g. quarterly]
Design a cadence covering:
- Weekly: leadership team meeting (metrics, issues, decisions).
- Monthly: business or functional reviews.
- Quarterly: planning and priority reset, aligned to board meetings.
- Annual: strategy and budget.
- Company-wide communication: all-hands and written updates.
For each forum, give: purpose (one sentence), attendees, length, standing agenda, inputs required beforehand, decisions it owns, and outputs.
Then:
1. Show which current meetings to keep, merge, change, or cancel, and the hours saved.
2. Map the calendar: which week of the month or quarter each happens, so the data flows (e.g. month-end close lands before the monthly review).
3. Flag gaps where no forum owns a type of decision.
4. Suggest a 60-day rollout and how I'll know after a quarter whether it's working.
Keep it lean: a company of my size should not run a large-company process.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Projects & Operations prompts
What to fill in
- HEADCOUNT, teams, locations, remote/hybrid
- LIST with attendees, frequency, and length
- e.g. OKRs, annual budget, none
- e.g. quarterly
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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