Write a risk assessment for a guided tour or group trip
A tour risk assessment with hazards by activity, controls, emergency plan, and guide briefing notes.
The prompt
Help me write a risk assessment for a guided tour or group trip.
Trip: [DESTINATION, DATES, DURATION, GROUP SIZE]
Participants: [AGE RANGE, FITNESS LEVEL, MINORS, KNOWN MEDICAL OR ACCESSIBILITY NEEDS - shared with consent]
Activities: [e.g. city walking, hiking, boat trips, water sports, driving, nightlife]
Transport and suppliers: [VEHICLES, DRIVERS, ACTIVITY PROVIDERS - and whether they are licensed and insured]
Local conditions: [season, weather, altitude, terrain, current travel advisories]
Staff and ratios: [GUIDES, FIRST AID QUALIFICATIONS]
Communications: [phone coverage, satellite device, emergency numbers]
Steps:
1. List hazards for each activity and each travel day: who could be harmed and how.
2. Rate each by likelihood and severity before controls, describe controls, then rate the remaining risk.
3. Check supplier due diligence: licensing, insurance, safety records, and vehicle standards, marking what still needs confirming.
4. Write an emergency plan: nearest medical facilities [ADD], evacuation route, lost participant procedure, serious incident escalation, contacting next of kin, and insurer and embassy contacts.
5. Add weather and advisory triggers that cancel or change an activity, and who decides.
6. Write a guide briefing: the top risks, daily headcounts, and what to say to participants at the start.
Return a risk table (activity, hazard, who, controls, residual risk, owner), the emergency plan, and the guide briefing. Do not invent local facilities, phone numbers, or regulations; mark them [ADD]. Check current government travel advisories and confirm insurance coverage before departure.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Projects & Operations prompts
What to fill in
- DESTINATION, DATES, DURATION, GROUP SIZE
- season, weather, altitude, terrain, current travel advisories
- GUIDES, FIRST AID QUALIFICATIONS
- phone coverage, satellite device, emergency numbers
- ADD
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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