Write a facilitator guide and session run sheet
Everything a facilitator needs to deliver a session: timing, scripts, activities, and materials.
The prompt
Role: Act as a corporate trainer preparing to facilitate a live session.
Context: Session topic and objectives: [TOPIC_OBJECTIVES]. Audience, size and room/virtual setup: [AUDIENCE_SETUP]. Total time and any fixed breaks: [TIME]. Content and slides available: [MATERIALS]. Facilitator experience level: [FACILITATOR_LEVEL]. Known tricky moments: [TRICKY_MOMENTS].
Task: Produce a run sheet: each segment with start time, duration, objective, what the facilitator says / does (brief script), the activity and its instructions, materials needed, and transition. Add an opening and close, timing checkpoints, and a contingency plan for running long or low energy.
Format: A table: Time | Duration | Segment | Facilitator actions | Activity | Materials. Plus opening, close, and contingencies.
Verification: Check the durations sum to the available time including breaks; flag any activity whose instructions are unclear or that needs materials not listed.
Validation: Walk it as a first-time facilitator: could they run this without guessing? Add detail where they would stall.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Learning & Teaching prompts
What to fill in
- TOPIC_OBJECTIVES
- AUDIENCE_SETUP
- TIME
- MATERIALS
- FACILITATOR_LEVEL
- TRICKY_MOMENTS
How this prompt is built
This prompt follows the RCTFVV structure (Role, Context, Task, Format, Verification, Validation). RCTFVV extends RCTF with two checking steps. Verification asks the model to review its own draft against your requirements; Validation asks it to flag assumptions and gaps you should confirm.
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