Turn my executive's voice notes and scribbles into tasks and drafts
Messy dictation or handwritten notes converted into a clean task list, drafted emails, and questions to clarify.
The prompt
Turn my executive's rough instructions into organized tasks and drafts.
Their notes: [PASTE - voice-note transcript, dictation, typed-up handwritten notes, or chat messages]
Context I know: [e.g. "'the Denver thing' is the Q3 offsite", names of people they refer to]
My usual tools: [task list, calendar, email]
Do this:
1. Interpret: list each separate instruction in plain words. Where something is ambiguous ("sort out Tom"), give my best interpretation and mark [CHECK WITH EXEC].
2. Task list: task | type (schedule / email / book / research / file / remind) | for whom | due date if stated | priority (from their wording - "asap", "when you get a chance").
3. Drafts: write any emails or messages they asked for, short and in a neutral professional voice (I'll adjust to their voice).
4. Calendar actions: meetings to set up, with suggested attendees, length, and purpose.
5. Reminders: anything they said they'd do themselves that I should remind them about, and when.
6. Clarifying questions: a short list I can send in one message, grouped so they can answer in 30 seconds.
Never fill in a name, date, or number they didn't give. Keep the output skimmable.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Productivity & Planning prompts
What to fill in
- task list, calendar, email
- CHECK WITH EXEC
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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