Plan my executive's business trip itinerary
A complete trip plan with meetings, travel, buffers, bookings to make, and a day-by-day itinerary my executive can carry.
The prompt
Help me plan a business trip for my executive.
Destination(s) and dates: [DETAILS]
Purpose and fixed meetings: [meetings with times and addresses, events, site visits]
Departure city and preferences: [airline/seat/class, hotel type, loyalty programs, dietary needs]
Travel policy limits: [class of travel, hotel rate caps, booking channel]
Other travelers: [who else is going]
Budget: [AMOUNT or "per policy"]
Produce:
1. Plan and checks: recommended flights or trains by time window (not specific fares - I'll book), hotel location logic (near which meetings), and ground transport between each stop with realistic travel times and buffers.
2. Booking checklist: everything to reserve, in the order to book it, with policy flags.
3. Day-by-day itinerary: time | activity | address | contact | confirmation number [ADD] | notes. Times in local time with home time in brackets.
4. Risks: tight connections, jet lag before a big meeting, late arrivals, public holidays or major events at the destination [CONFIRM].
5. Pack for the trip: documents, adapters, materials for each meeting, and gifts if relevant.
6. Emergency sheet: hotel, local contacts, my number, company travel provider - with placeholders.
Never invent flight numbers, prices, or confirmation codes. Mark anything I need to verify as [CONFIRM].
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Productivity & Planning prompts
What to fill in
- DETAILS
- meetings with times and addresses, events, site visits
- class of travel, hotel rate caps, booking channel
- who else is going
- AMOUNT or "per policy"
- ADD
- CONFIRM
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
Related prompts
- Make a realistic weekly cleaning scheduleA cleaning routine sized to your home and energy, split into daily, weekly, and monthly tasks with time estimates.
- Resolve a calendar conflict with the fewest knock-on changesA clear recommendation on which meetings to keep, move, or delegate when my executive is double-booked, plus the messages to send.
- Rebook and reschedule fast when my executive's travel is disruptedA rapid recovery plan when a flight is canceled or delayed: rebooking options, meetings to move, and messages to send.
- Reflect on my year and plan the next oneA structured annual review of wins, lessons, and priorities for next year.