Plan gifts and occasion messages for my executive's key contacts
A gift and occasions tracker, policy-safe gift ideas, and card templates for my executive's key relationships.
The prompt
Help me set up and plan gifts and occasion messages for my executive's key relationships.
Key contacts: [name or role, relationship, occasions to mark - birthdays, holidays, promotions, deals closed, bereavement]
Company gift policy: [value limits, rules for government officials or public-sector clients, approval needed, recording requirements]
Budget: [PER GIFT AND ANNUAL]
What my executive usually likes to do: [e.g. "handwritten notes", "books", "charity donations"]
Known preferences of recipients: [dietary, cultural, religious, alcohol-free]
Give me:
1. A tracker layout: contact | occasion | date | last gift/message | idea | budget | policy check | status.
2. Gift ideas for each type of relationship that are personal but appropriate - avoid anything that could look like an inducement.
3. Policy checks: flag recipients who may be restricted from accepting gifts (public officials, some regulated industries, procurement contacts) and gifts near value limits. Tell me to confirm with compliance where unsure.
4. Cultural considerations for international recipients (colors, numbers, timing, alcohol).
5. A reminder schedule: when to start ordering for each occasion given shipping times.
6. 3 short card-message templates in my executive's name for congratulations, thanks, and condolences, for them to personalize.
Never assume a recipient's preferences or beliefs; mark unknowns [ASK].
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Productivity & Planning prompts
What to fill in
- PER GIFT AND ANNUAL
- e.g. "handwritten notes", "books", "charity donations"
- dietary, cultural, religious, alcohol-free
- ASK
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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