Plan and facilitate a kaizen improvement workshop
A plan for a focused 1-5 day improvement event, from scoping and team selection to daily agenda and follow-up.
The prompt
Help me plan a kaizen (rapid improvement) workshop.
Process to improve: [e.g. "inbound receiving", "invoice approval", "changeover on line 3"]
The problem and current performance: [e.g. "receiving takes 6 hours per truck, target is 3"]
Target: [MEASURABLE GOAL]
Duration available: [e.g. "3 days", "two half-days"]
People available: [ROLES - include those who do the work]
Limits: [budget, can't stop production, approvals needed]
Give me:
1. A one-page charter: scope (start and end of process), what's out of scope, goal, team, sponsor, and date of report-out.
2. Pre-work for the 2 weeks before: data to collect, observations to make, people to tell.
3. A detailed agenda for each day: understand current state (go see, map the process, measure), find waste and root causes, generate and test ideas, implement, standardize, report out.
4. Facilitation tips: how to get frontline people talking, avoid jumping to solutions, and handle a manager who dominates.
5. A 30-day follow-up list template: action | owner | date | status, and how to sustain the gains.
6. A report-out structure for leadership (before/after, results, open actions).
Keep the goal realistic for the time we have; tell me if my scope is too big.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Meetings prompts
What to fill in
- e.g. "receiving takes 6 hours per truck, target is 3"
- MEASURABLE GOAL
- e.g. "3 days", "two half-days"
- ROLES - include those who do the work
- budget, can't stop production, approvals needed
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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