Plan a termination meeting with a script and checklist
Creates a respectful termination meeting script plus a before, during, and after checklist so nothing is missed on the day.
The prompt
Help me prepare for a termination meeting.
Reason for termination: [performance / conduct / position elimination / end of probation]
Employee's role, tenure, and location: [DETAILS]
Documentation already in place: [warnings, PIP, investigation findings]
Who will attend: [manager, HR, anyone else]
Format: [in person / video]
Separation terms: [final pay date, severance if any, benefits end date, release agreement yes/no]
Known sensitivities: [recent complaint, leave, visa status, risk of a strong reaction]
Give me:
1. Pre-meeting checklist - legal/HR sign-off, final pay calculation per local rules [CONFIRM LOCAL LAW], documents ready, system access timing, return of equipment, security plan if needed, support resources (e.g. EAP).
2. Meeting script - under 5 minutes of speaking: clear decision in the first 2 sentences, brief reason, no debate, logistics, next steps. Include who says what.
3. Responses to likely reactions - "Why?", "Can I resign instead?", silence, anger, requests to negotiate.
4. What not to say - no reopening the decision, no promises, no comments that contradict the documented reason.
5. Post-meeting checklist - same-day and following-week tasks, team communication, and a note for the file.
Keep the tone dignified and direct. This is general guidance; confirm requirements with legal counsel for my location before the meeting.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore HR & Hiring prompts
What to fill in
- DETAILS
- warnings, PIP, investigation findings
- manager, HR, anyone else
- in person / video
- CONFIRM LOCAL LAW
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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