Evaluate a flexible work request fairly and consistently
Assesses a remote, hybrid, or schedule change request against business needs and policy, and drafts a clear decision.
The prompt
Help me evaluate an employee's flexible work request (remote, hybrid, compressed hours, part-time, or schedule change).
What they're asking for: [REQUEST, start date, permanent or trial]
Their stated reason: [if shared - note if it relates to caregiving, health, disability, or religion; do not ask for more medical detail than needed]
Role and its requirements: [tasks, collaboration needs, customer coverage, equipment, security]
Our flexible work policy: [PASTE]
How similar requests were handled: [PRECEDENTS]
Location: [COUNTRY/STATE]
Assess:
1. Legal check - whether this may need to be treated as a formal statutory flexible work request or an accommodation, with process and deadlines [CONFIRM LOCAL LAW].
2. Business impact - concrete effects on coverage, quality, team, and customers. Distinguish real impacts from assumptions ("people work less from home").
3. Consistency - how this compares with past decisions and whether any group is treated differently.
4. Options - approve, approve with conditions, trial period with review criteria, or decline with an alternative.
5. Recommendation with reasoning.
Then draft:
- A written response for the decision I choose: [APPROVE / TRIAL / DECLINE].
- If declining, specific business reasons and an alternative offered.
- Review criteria and date for a trial.
Apply the same standard I would use for any employee in a similar role. This is general guidance; confirm local law and our policy before responding, especially before a decline.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore HR & Hiring prompts
What to fill in
- REQUEST, start date, permanent or trial
- PASTE
- PRECEDENTS
- COUNTRY/STATE
- CONFIRM LOCAL LAW
- APPROVE / TRIAL / DECLINE
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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