Write our wedding-day schedule and run sheet
A minute-by-minute day-of schedule for the couple, a vendor run sheet, and a contact list so the day runs without you managing it.
The prompt
Help us write our wedding-day schedule. This is step 5 of planning our wedding.
Planning timeline and vendor list (from step 4, if we have it): [PASTE]
Ceremony time and location: [DETAILS]
Reception location and end time: [DETAILS - same place or travel between?]
Getting ready: [where, who, hair and makeup start times, number of people]
Photos: [first look? family groups? golden-hour portraits?]
Key moments: [entrance, toasts, first dance, cake, traditions, send-off]
Day-of coordinator: [planner, venue coordinator, or a trusted friend]
Build:
1. A detailed timeline from wake-up to the end of the night, in 5-15 minute blocks. Add realistic buffers: hair and makeup often run late, family photos take longer than planned, and travel between sites needs extra time.
2. A vendor run sheet: arrival time, setup location, contact person, and cues for each vendor (when the DJ starts music, when the photographer must be where).
3. A family photo shot list grouped to minimize reshuffling, with names of who to gather.
4. A contact sheet: Role | Name | Phone | Arrival time.
5. A plan B for rain, heat, a late vendor, or a missing item, with who decides.
6. A day-of emergency kit list.
Return a short version for the couple and wedding party and a detailed version for the coordinator and vendors. Next step: thank-you notes after the wedding.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Productivity & Planning prompts
What to fill in
- PASTE
- DETAILS
- DETAILS - same place or travel between?
- where, who, hair and makeup start times, number of people
- first look? family groups? golden-hour portraits?
- entrance, toasts, first dance, cake, traditions, send-off
- planner, venue coordinator, or a trusted friend
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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