Write a fast reply to an inbound demo request
A same-hour response to an inbound lead that books the meeting and qualifies before the call.
The prompt
Help me respond quickly to an inbound demo or contact request.
What they submitted: [PASTE FORM FIELDS - name, title, company, size, message]
Anything I can see quickly: [WEBSITE VISITS, CONTENT DOWNLOADED, COMPANY BASICS]
Who our product fits best: [ICP SUMMARY]
What happens next in our process: [e.g. 30-min discovery with an AE, then demo]
Booking link or availability: [LINK or TIMES]
Steps:
1. Quick fit check: likely good fit, unclear, or poor fit, with the reason. Inbound leads still need qualifying, but don't make them jump through hoops.
2. Write the reply email (under 120 words): thank them, reflect what they asked for, offer two specific times plus a link, and ask 1-2 questions that will make the call better.
3. Write a short call script in case I reach them by phone in the next hour: opener, 3 qualifying questions, and how to book the meeting.
4. If they're a poor fit, write a helpful reply that points them to a better resource without slamming the door.
5. A 3-touch follow-up plan over 5 business days if they don't respond.
Rules: match their urgency, use their words, and don't ask them to repeat information they already submitted. Only reference details from their form or what I can see; don't invent facts about their company.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Sales prompts
What to fill in
- PASTE FORM FIELDS - name, title, company, size, message
- WEBSITE VISITS, CONTENT DOWNLOADED, COMPANY BASICS
- ICP SUMMARY
- e.g. 30-min discovery with an AE, then demo
- LINK or TIMES
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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