Turn my meeting notes into structured minutes
Converts rough notes into clean, item-by-item team meeting minutes with attendees, discussion, decisions, and actions.
The prompt
Turn my rough meeting notes into structured minutes I can file and share with the team.
Meeting name and date: [e.g. "Weekly ops review, May 14"]
Attendees and absentees: [NAMES AND ROLES - or "take from notes"]
Agenda (if there was one): [PASTE AGENDA or "none"]
My notes or transcript: [PASTE]
Where the minutes will be stored or sent: [e.g. "team SharePoint", "Confluence page", "email to attendees"]
Rules:
- Follow the agenda order. If there was no agenda, group the discussion into clear topics.
- For each topic, record what was discussed in 2-4 neutral sentences: facts and positions, not word-for-word dialogue or opinions about people.
- Separate decisions (agreed) from proposals (suggested but not agreed). Never upgrade a suggestion into a decision.
- Only list an owner or deadline if the notes state one. Otherwise write **[OWNER?] or [DATE?]**.
- Leave out side chatter, jokes, and anything personal or confidential that does not belong in a shared record; list what you removed so I can check.
Return:
1. Header: meeting name, date, time, attendees, absentees, note-taker.
2. Minutes by agenda item: Discussion / Decisions / Actions.
3. Action table: | # | Action | Owner | Due | Agenda item |
4. Parked items and next meeting date (if stated).
5. A short list of gaps I should confirm before sending (unclear owners, dates, or decisions).
Keep it scannable: under one page per 30 minutes of meeting.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Meetings prompts
What to fill in
- e.g. "Weekly ops review, May 14"
- NAMES AND ROLES - or "take from notes"
- PASTE AGENDA or "none"
- PASTE
- OWNER?
- DATE?
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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