Track my executive's open loops in a weekly summary
A weekly status of everything waiting on or from my executive, so nothing stalls and they can clear decisions fast.
The prompt
Turn my notes into a weekly open-loops summary for my executive.
Items I'm tracking: [PASTE - pending decisions, approvals, replies owed, promises they made in meetings, things others owe them]
This week's key outcomes: [WHAT GOT DONE]
Upcoming deadlines (next 2 weeks): [LIST]
My executive's preferences: [e.g. "max one page", "wants my recommendation on each"]
Produce:
1. Needs your decision (top): item | context in one line | options | my recommendation (only if I've given one) | needed by.
2. You owe: replies, documents, or follow-ups they promised - to whom, since when.
3. Waiting on others: item | who | since | next chase date.
4. Coming up: deadlines and events in the next 2 weeks with prep needed.
5. Done this week: short list.
6. Aging alert: anything open more than [2] weeks, with a suggested action - close it, chase it, or drop it.
Rules:
- One line per item where possible. Group by priority, not by when I added it.
- Don't invent dates or owners; mark [CONFIRM].
- At the end, list the chase messages I should send this week and draft the two most important ones.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Productivity & Planning prompts
What to fill in
- WHAT GOT DONE
- LIST
- e.g. "max one page", "wants my recommendation on each"
- CONFIRM
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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