Respond to a harassment or discrimination complaint in the first 48 hours
Gives a step-by-step first-response plan for a new complaint: intake, interim measures, documentation, and next steps.
The prompt
An employee has just raised a harassment or discrimination complaint. Help me handle the first 48 hours properly.
How the complaint came in: [in person / email / hotline / via manager / anonymous]
Summary of the allegation: [WHAT, who is involved (roles), when, where]
Relationship between the people involved: [e.g. manager and direct report, peers, customer]
Any immediate safety concerns: [YES/NO and details]
Our relevant policy: [PASTE or name]
Location: [COUNTRY/STATE]
Give me:
1. Immediate priorities - safety, preserving evidence, confidentiality (and its limits), and who needs to know.
2. Intake meeting guide - opening script (thank them, explain process, no promises of total confidentiality), open questions to capture who/what/when/where/witnesses/evidence, what outcome they hope for, and how to close.
3. Interim measures to consider - schedule or reporting changes, separating parties, administrative leave - and how to avoid measures that disadvantage the complainant.
4. Anti-retaliation steps - what to tell the complainant and the managers involved.
5. Decision point - informal resolution vs. formal investigation, internal vs. external investigator, when to involve legal or leadership.
6. Documentation checklist and a template for the intake note.
7. What not to do - e.g. promising outcomes, telling the accused before a plan is in place, discussing with uninvolved colleagues.
If anyone is in immediate danger, contact emergency services first. This is general guidance; involve legal counsel early and follow local law.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore HR & Hiring prompts
What to fill in
- in person / email / hotline / via manager / anonymous
- WHAT, who is involved (roles), when, where
- e.g. manager and direct report, peers, customer
- YES/NO and details
- PASTE or name
- COUNTRY/STATE
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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