Request additional fees when an architecture or engineering client changes scope
An additional services request that ties a client's change to the contracted scope, phase, and fee, before the extra work starts.
The prompt
Help me write an additional services request for a design project where the client has changed or expanded the scope.
Project and contract form: [e.g. "office fit-out, owner-architect agreement based on a standard industry form", "civil site design, our own contract"]
Contracted scope and phase status: [e.g. "Design Development approved; now in Construction Documents"]
What changed and who asked: [e.g. "owner added a second-floor mezzanine after DD approval" - with date and how it was requested]
Contract language on additional services: [PASTE the relevant clause, or "none"]
Work required: [redesign, re-coordination with consultants, code review, re-submittal to the permitting authority, model and sheet updates]
Effort estimate: [hours by role, consultant fees, reimbursables]
Schedule impact: [DAYS or WEEKS]
Relationship context: [e.g. "good client, sensitive about budget"]
Produce:
1. A short cover email asking for written authorization before we proceed.
2. The additional services request: the change described factually, the reference to the contract clause and the approved phase it reopens, work included and excluded, fee (lump sum or hourly not-to-exceed), consultant fees with markup, schedule impact, and an approval signature block.
3. A note on what to do if the client asks us to start before signing (e.g. a written interim authorization).
4. Talking points for a phone call if the client pushes back, separating true changes from work within our original scope.
Use only my numbers and clause text; mark gaps [ADD]. Have someone familiar with the contract confirm the clause reference before sending.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Projects & Operations prompts
What to fill in
- PASTE the relevant clause, or "none"
- hours by role, consultant fees, reimbursables
- DAYS or WEEKS
- e.g. "good client, sensitive about budget"
- ADD
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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