Reply to an employee who reported a phishing email
Writes a short, encouraging reply to someone who reported a suspicious email, tailored to whether they clicked.
The prompt
Write a reply to an employee who reported a suspicious email.
Employee's first name: [NAME]
Our verdict: [phishing / legitimate / simulation test / still checking]
What they did: [only reported it / clicked the link / entered their password / opened the attachment / replied]
Actions we already took: [e.g. "reset your password", "removed it from all inboxes"]
What they need to do now, if anything: [e.g. "sign in again on your phone", "nothing"]
Tone and channel: [email / Teams or Slack message]
Requirements:
- Start by thanking them. Reporting is the behavior we want more of, even when they clicked first.
- Never blame or shame them. If they clicked, say plainly that reporting fast limited the damage.
- If it was legitimate, thank them anyway and explain in one sentence why it was safe, so they keep reporting.
- If they must do something, put each step on its own numbered line with a deadline in bold.
- Point out 1-2 specific red flags from this email they can spot next time.
- Under 120 words. No jargon (no "DKIM", "IOC", "payload").
Return the message plus a two-sentence version for chat.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Email & Workplace Communication prompts
What to fill in
- NAME
- phishing / legitimate / simulation test / still checking
- e.g. "reset your password", "removed it from all inboxes"
- e.g. "sign in again on your phone", "nothing"
- email / Teams or Slack message
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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