Handle client revision requests without endless rounds
A reply to excessive or conflicting revision requests, plus a revision policy that keeps future projects on track.
The prompt
A client keeps asking for revisions on a deliverable. Help me handle it.
The deliverable: [WHAT]
Revisions included in our agreement: [NUMBER of rounds, or "not specified"]
Rounds done so far and what changed each time: [HISTORY]
The latest feedback: [PASTE IT]
Pattern I'm seeing: [e.g. new stakeholders, changing direction, contradictory comments, small tweaks forever]
My options: [charge for extra rounds, a final round, a call to reset]
Give me:
1. A diagnosis: is this refinement within the original brief, a change in direction (which is new scope), or a decision-making problem on the client's side?
2. A reply to the latest feedback that confirms what I'll change, points out conflicting comments and asks one person to decide, and states where we are against the included rounds.
3. A message proposing how to handle further changes: an extra round at [ADD PRICE], a change order for the new direction, or a short call to agree on final direction.
4. A short script for that call.
5. A revision policy for future SOWs: what a round is, consolidated feedback from one approver, turnaround times, and what counts as new scope.
Tone: collaborative and confident, not defensive. Base the scope judgment only on the agreement I describe.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Email & Workplace Communication prompts
What to fill in
- WHAT
- NUMBER of rounds, or "not specified"
- HISTORY
- PASTE IT
- charge for extra rounds, a final round, a call to reset
- ADD PRICE
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
Related prompts
- Find the real issue in an email thread and close it outCuts through a going-in-circles thread to name the actual problem and draft one reply that resolves it.
- Check my message for anything that could be misunderstoodStress-tests a draft before you send it: ambiguous phrases, tone risks, and the questions readers will come back with.
- Introduce myself as the new account manager on an existing accountA first email and 30-day plan for taking over an account so the customer feels continuity, not disruption.
- Ask a happy customer for a reference, review, or case studyA well-timed ask that makes it easy for a satisfied customer to say yes to advocacy.