ThinkWithPrompt by SynotticThinkWithPrompt

Find the real issue in an email thread and close it out

Cuts through a going-in-circles thread to name the actual problem and draft one reply that resolves it.

Email & Workplace CommunicationFew-ShotStandardEmailWriteAnalyzeFill-in Template

The prompt

This email thread is going in circles. Help me find the real issue and write a reply that closes it out. Email thread: [PASTE] My role in this: [e.g. "project owner", "the person being asked", "a stakeholder"] What I can decide or offer: [MY AUTHORITY, OPTIONS, OR CONSTRAINTS] Step 1 - Diagnose: 1. The surface topic - what people think they're discussing. 2. The actual issue - the underlying problem, disagreement, or missing decision (e.g. unclear ownership, conflicting priorities, a missing piece of information, someone who needs reassurance). 3. Why it isn't resolving - e.g. no one has authority, the ask is vague, people are answering different questions, the wrong people are on the thread. 4. What each person actually needs to be satisfied. Step 2 - The closing reply: Write one reply that: - Names the real issue in a neutral sentence. - Proposes a specific resolution or decision, with options if I can't decide alone. - Assigns clear owners and dates. - Says how we'll close it (e.g. "If no objections by Thursday noon, we'll proceed with option A"). - Moves it to a 15-minute call if email can't settle it, and says so. Rules: under 180 words, no blame, no rehashing the full history. Don't assume facts not in the thread; mark gaps [CONFIRM]. I decide whether to send it.

Highlighted [brackets] are blanks to replace with your own details.

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What to fill in

  • PASTE
  • MY AUTHORITY, OPTIONS, OR CONSTRAINTS
  • CONFIRM

How this prompt is built

This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.

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