Draft a gift acceptance policy for non-cash gifts
A board-ready policy defining which gifts you accept, who decides, and how to handle stock, real estate, crypto, and in-kind donations.
The prompt
Draft a gift acceptance policy for my nonprofit.
Organization size and staffing: [budget, finance staff capacity]
Gifts we already receive: [cash, stock, DAF grants, IRA distributions, in-kind goods, vehicles, real estate, crypto, bequests]
Gifts we are being offered or expect: [e.g. a donated building, artwork, a business interest]
Who approves gifts today: [executive director, finance committee, board]
Values concerns: [donors or industries we would not accept from, naming concerns]
The policy should cover:
1. Purpose and guiding principles: mission alignment, donor intent, and the right to decline.
2. Gift types, each with an acceptance rule and approval level: readily accepted, accepted with review, and generally declined.
3. Special review for high-risk gifts: real estate (environmental review, title, carrying costs), closely held stock, restricted gifts we cannot fulfill, gifts with ongoing costs, and gifts that create conflicts of interest or reputational risk.
4. Valuation and IRS responsibilities: we do not appraise gifts for donors; donors are responsible for qualified appraisals where required; our duties to sign Form 8283 and to file Form 8282 if we sell certain property within three years. [CONFIRM current thresholds with our CPA.]
5. Liquidation policy (e.g. selling stock promptly).
6. Naming and recognition rules, including what happens if a pledge is unpaid or a donor's conduct becomes a concern.
7. Confidentiality and anonymous gifts.
8. Review cycle.
Return the policy in numbered sections (2-4 pages) and a one-page decision flowchart in text. This is general information, not legal or tax advice; have counsel review before board adoption and adapt for laws outside the US.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Legal & Compliance prompts
What to fill in
- budget, finance staff capacity
- e.g. a donated building, artwork, a business interest
- executive director, finance committee, board
- CONFIRM current thresholds with our CPA.
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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