Build evaluation criteria and a scoring plan for a public solicitation
Weighted, defensible proposal evaluation criteria, scoring guides, and evaluator instructions that hold up if a bidder protests.
The prompt
Help me design the evaluation criteria and scoring plan for a public solicitation.
Solicitation type: [RFP / RFQ / best value / qualifications-based selection]
What we are buying: [SCOPE SUMMARY]
Estimated value and contract length: [DETAILS]
What matters most to us: [e.g. "technical approach", "past performance", "price", "local or small business participation if allowed"]
Rules or policies that apply: [e.g. "state procurement code", "federal grant rules", "price must be at least 30% weight"]
Evaluation committee: [number and roles of evaluators]
Create:
1. Pass/fail responsiveness checks (required forms, licenses, insurance, deadlines) kept separate from scored criteria.
2. Scored criteria with weights totaling 100, a one-line rationale for each weight, and how price will be scored (formula shown).
3. A scoring guide for each criterion: what earns high, middle, and low scores, written as observable evidence in the proposal.
4. Evaluator instructions: conflict-of-interest and confidentiality attestations, score independently before consensus, document strengths and weaknesses for every score, no contact with bidders.
5. A scoring sheet layout: Criterion | Weight | Score | Weighted score | Strengths | Weaknesses.
6. Protest-proofing checks: criteria in the solicitation match criteria used, no unstated criteria, consistent treatment of all bidders.
Rules: criteria must be tied to the scope and disclosed in the solicitation; do not invent legal requirements or preference programs; mark anything unconfirmed [CONFIRM WITH PROCUREMENT].
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Projects & Operations prompts
What to fill in
- RFP / RFQ / best value / qualifications-based selection
- SCOPE SUMMARY
- DETAILS
- number and roles of evaluators
- CONFIRM WITH PROCUREMENT
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
Related prompts
- Plan a CACFP-compliant weekly menu for my childcare programA Monday-to-Friday menu with age-based portions, required meal components, and seasonal produce that meets USDA CACFP meal patterns.
- Build an integrated program roadmap across workstreamsCombines several workstream plans into one roadmap showing milestones, cross-workstream dependencies, and integration points.
- Turn business insights into an action plan with owners and deadlinesConverts findings from an analysis, review, or workshop into a prioritized action plan with owners, deadlines, and success measures.
- Turn a list of milestones into a project timeline or Gantt chartConverts milestones and dates into a phased timeline, a Gantt-style table for Excel, and a one-slide version for PowerPoint.