Build a personal productivity system around my responsibilities
Designs a simple system for capturing, organizing, planning, and reviewing your work that fits your role, tools, and real week.
The prompt
Design a personal productivity system that fits my job.
My role and main responsibilities: [PASTE]
Where work comes in: [e.g. email, Teams or Slack, meetings, tickets, my manager]
Tools I already use: [e.g. Outlook, Microsoft To Do, Planner, OneNote, Notion, paper]
What's going wrong now: [e.g. "I forget follow-ups", "my to-do list has 80 items", "I never get to strategic work"]
My typical week: [meeting load, focus time, travel]
How much setup I'll tolerate: [e.g. "under 1 hour, nothing fancy"]
Build the system around five parts:
1. Capture: one place every task lands, and how it gets there from each channel.
2. Organize: a small set of lists or tags (e.g. by project, next action, waiting-for).
3. Plan: how I choose daily and weekly priorities.
4. Do: how I protect time for the work that matters.
5. Review: a short end-of-day close and a 30-minute weekly review.
Return:
- The system on one page, mapped to my tools.
- Exact setup steps for this week.
- A weekly review checklist.
- Rules for handling requests that arrive mid-day.
- The three habits that will make or break it, and how to restart after I fall off.
Keep it as simple as possible. Use only tools I already have unless a new one clearly solves a problem I described.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Productivity & Planning prompts
What to fill in
- PASTE
- e.g. email, Teams or Slack, meetings, tickets, my manager
- meeting load, focus time, travel
- e.g. "under 1 hour, nothing fancy"
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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