Write an interim or final grant report to a funder
A candid report that maps results to the grant's original objectives, explains variances, and keeps the funder relationship strong.
The prompt
Help me write a grant report for one of our funders.
Funder and report type: [e.g. family foundation, interim 6-month report / final report]
Funder's required questions or template: [PASTE]
Original objectives and targets from the proposal: [PASTE]
Actual results: [outputs and outcomes with numbers, and data source]
Budget vs. actual spending: [PASTE, with any variances]
What did not go as planned: [delays, missed targets, staff turnover, and why]
Stories or quotes: [with consent]
What we learned and what happens next: [NOTES]
Rules:
- Follow the funder's questions and order exactly; answer every one.
- For each objective, show target, actual, and a short explanation, in a table.
- Report shortfalls plainly, with the cause and what we changed. Funders trust candor more than spin.
- Explain budget variances over 10% (or the funder's threshold) and say whether we need approval for a budget modification or no-cost extension.
- Separate outputs (people served, sessions held) from outcomes (what changed for them).
- Use only numbers I provide. Mark gaps as [ADD DATA]; never invent results, stories, or quotes.
Return: the report in the funder's structure, an objectives table, a budget variance summary, and a short cover note to the program officer. Also list anything we should raise with the program officer by phone before submitting.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Writing & Editing prompts
What to fill in
- e.g. family foundation, interim 6-month report / final report
- PASTE
- outputs and outcomes with numbers, and data source
- PASTE, with any variances
- delays, missed targets, staff turnover, and why
- with consent
- NOTES
- ADD DATA
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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