Write an all-hands meeting script with honest results and Q&A prep
A spoken all-hands script that covers results, hard news, and priorities, plus a prepared Q&A list.
The prompt
Write a script for the all-hands meeting I'm leading.
Company size and format: [e.g. "120 people, hybrid, 30 minutes plus Q&A"]
Results since the last all-hands: [KEY NUMBERS vs. plan, wins, misses]
Hard news people need to hear: [e.g. "missed revenue target", "hiring freeze", "a leader leaving", or "none"]
What I want people to focus on next: [2-3 PRIORITIES]
People or teams to recognize: [NAMES and what they did, specifically]
Rumors or worries I know are circulating: [WHAT people are saying]
Structure:
1. Opening (under 1 minute): one honest sentence on where we stand.
2. Results: plain numbers vs. plan, including misses. No spin.
3. Hard news: what happened, why, what it means for people, and what we're doing. Say it early, not buried at the end.
4. Priorities: what matters most for the next quarter and what we're deliberately not doing.
5. Recognition: specific, tied to the priorities.
6. Close: what I'm asking of everyone.
Rules:
- Write for speaking: short sentences, natural pauses, no jargon or slide-speak.
- Mark every number I haven't given you as [CONFIRM].
- Don't promise what I can't guarantee (e.g. "no more layoffs").
Return:
- The script with timings per section.
- The 10 toughest questions employees are likely to ask (anonymous Q&A included), each with a candid 2-3 sentence answer, and where I should say "I don't know yet, here's when I will."
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Presentations & Public Speaking prompts
What to fill in
- e.g. "120 people, hybrid, 30 minutes plus Q&A"
- KEY NUMBERS vs. plan, wins, misses
- NAMES and what they did, specifically
- WHAT people are saying
- CONFIRM
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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