Write a welcome pack and joining instructions for a cohort
Clear pre-program communications covering logistics, pre-work, tech setup, and expectations so learners arrive ready.
The prompt
Write the welcome pack and joining instructions for participants in my training program.
Program name and purpose: [DETAILS]
Participants: [WHO, how they were selected or nominated]
Dates, times, and time zones: [SCHEDULE]
Location or platform and joining details: [ADDRESS or LINK INSTRUCTIONS - do not paste passwords]
Pre-work: [TASKS and estimated time, or "none"]
What to bring or set up: [e.g. laptop, headset, software access, ID]
Attendance and completion requirements: [DETAILS]
Contacts for questions and accessibility needs: [NAMES or TEAM INBOX]
Requirements:
- Open with why this program matters to them and what they will get out of it.
- Put dates, deadlines, and actions in bold.
- Make tech setup step by step, with a "test before day one" check.
- Include an invitation to share accessibility needs or adjustments privately.
- Keep it scannable: short sections with headings.
Return:
1. Welcome email (under 250 words) with 3 subject line options.
2. A one-page joining instructions document: schedule, how to join, pre-work, what to bring, expectations, FAQ (5-7 questions), contacts.
3. A reminder message for 2 days before.
4. A short note to participants' managers explaining time commitment and how to support them.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Email & Workplace Communication prompts
What to fill in
- DETAILS
- WHO, how they were selected or nominated
- SCHEDULE
- ADDRESS or LINK INSTRUCTIONS - do not paste passwords
- TASKS and estimated time, or "none"
- e.g. laptop, headset, software access, ID
- NAMES or TEAM INBOX
How this prompt is built
This prompt follows the Chain-of-Thought structure (Chain-of-thought prompting). A chain-of-thought prompt asks the model to work through a problem step by step before giving its answer, which tends to help on reasoning, planning and multi-part questions.
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