Write a lease renewal offer with a rent increase
A compliant renewal notice that explains the new rent, offers options, and aims to keep good residents.
The prompt
Write a lease renewal offer with a rent increase for a resident.
State and city: [LOCATION - rent control, notice periods, and caps vary]
Unit and resident tenure: [UNIT, YEARS IN PLACE, PAYMENT HISTORY]
Current rent and proposed rent: [AMOUNTS]
Why the increase: [MARKET RENTS FOR COMPARABLE UNITS, TAX OR INSURANCE INCREASES, IMPROVEMENTS - facts only]
Lease end date and renewal options: [e.g. 12-month at new rent, 6-month at higher rent, month-to-month premium]
Incentives I can offer: [e.g. smaller increase for longer term, carpet cleaning, upgrade]
Response deadline: [DATE]
Before drafting:
1. Calculate the increase in dollars and percent.
2. Flag if the increase may exceed a local or state cap or if the property may be rent-stabilized, as [CHECK LOCAL LAW].
3. Compare the cost of losing this resident (estimated days vacant, turnover cost, leasing fees) against the extra rent, using my numbers, so I can decide whether to adjust.
Then write:
- The renewal letter: appreciation, the options in a simple table, effective date, deadline in bold, how to accept, and what happens if they don't respond.
- A short text or portal message pointing to the letter.
- A reply template for residents who push back or ask for a lower increase.
Tone: respectful and clear. Deliver it with the notice period and method required by my lease and local law; confirm with a local attorney or association if unsure.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Email & Workplace Communication prompts
What to fill in
- LOCATION - rent control, notice periods, and caps vary
- UNIT, YEARS IN PLACE, PAYMENT HISTORY
- AMOUNTS
- DATE
- CHECK LOCAL LAW
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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