Draft replies to several emails in my own tone
Learns your writing style from sample emails, then drafts concise, send-ready replies to a batch of messages.
The prompt
Draft replies to these emails so they sound like me.
Samples of my writing: [PASTE 2-4 EMAILS I'VE SENT]
Emails to reply to: [PASTE EACH with sender, relationship, and the message]
What I want to say in each: [A FEW WORDS PER EMAIL - e.g. "1: yes, Thursday works", "2: decline politely", "3: need more detail first"]
Length: [e.g. "concise - under 80 words each"]
First, describe my tone in 4 to 6 bullets (greeting, sign-off, sentence length, formality, phrases I use, what I avoid). I'll correct it if needed.
Then for each email:
1. Reply - in my tone, answering every question the sender asked, with my position stated in the first line.
2. Unanswered - any question in their email my instructions don't cover, flagged [NEED YOUR INPUT] rather than answered by you.
3. Commitment check - mark [CHECK] on any sentence that agrees to a date, price, deliverable, or decision.
Rules:
- Match formality to each recipient, within my style.
- Don't copy whole sentences from my samples or invent facts, dates, or names.
- Keep subject lines unless a change helps; if so, suggest one.
Finish with a list of the replies in suggested send order.
Before pasting, remove anything you're not allowed to share with an AI tool (customer personal data, passwords, confidential material).
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Email & Workplace Communication prompts
What to fill in
- PASTE 2-4 EMAILS I'VE SENT
- PASTE EACH with sender, relationship, and the message
- e.g. "concise - under 80 words each"
- NEED YOUR INPUT
- CHECK
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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