Write a concept note for an event, dialogue series, or program
A clear concept note covering purpose, audience, format, content, logistics, engagement, budget, and evaluation, ready to share with partners or funders.
The prompt
Help me write a concept note for an initiative.
Initiative: [e.g. online dialogue series, workshop, community program, conference]
Organization and partners: [WHO is running it]
Problem or opportunity it addresses: [CONTEXT and any evidence]
Intended audience: [WHO and why they would take part]
Format and scale: [e.g. six 90-minute online panels, 50-200 participants]
Dates and duration: [DETAILS]
Budget and resources: [what we have and what we need]
Readers of this note: [e.g. leadership approval, partner organizations, a funder]
Structure the note (2-3 pages):
1. Background and rationale - why this, why now, and for whom.
2. Objectives - 3-4 specific, measurable objectives.
3. Target audience - who, how we'll reach them, and barriers to participation.
4. Format - sessions, roles (hosts, speakers, facilitators), and why this format fits the objectives.
5. Themes and content - proposed topics per session with guiding questions.
6. Logistics - platform or venue, tech needs, accessibility (captions, interpretation, time zones), registration.
7. Engagement - how participants will actively take part: polls, breakout rooms, Q&A, follow-up resources.
8. Partners and roles.
9. Budget summary and in-kind support.
10. Monitoring and evaluation - indicators, data collection, and how results will be reported.
11. Timeline and next steps.
Use a professional, concise tone. Mark missing details as [ADD DETAIL] and don't invent data, partners, or funding.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Business Strategy & Startups prompts
What to fill in
- WHO is running it
- CONTEXT and any evidence
- WHO and why they would take part
- e.g. six 90-minute online panels, 50-200 participants
- DETAILS
- what we have and what we need
- e.g. leadership approval, partner organizations, a funder
- ADD DETAIL
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
Related prompts
- Make the case for a new academic program or degreeBuilds a program proposal covering demand, fit, cost, outcomes, and approval requirements for a new degree or certificate.
- Price and sell my handmade art or craftsA fair pricing formula, sales channel options, and a simple plan for selling your art or crafts as a hobby business.
- Agree on co-founder roles, equity, and decisions in writingA structured discussion guide and term summary for co-founders to take to a lawyer before signing anything.
- Write a farm business plan for a loan or grant applicationA lender-ready farm business plan with production, market, and financial sections, flagging every figure you still need to supply.